Park & Rec Minutes 7/8/2010

MINUTES OF THE MEETING FOR THE
PARK & RECREATION COMMITTEE
HELD ON WEDNESDAY, JULY 8, 2010
HOLTWOOD CAMPGROUND

1. Meeting called to order by Young at 5:00 p.m.
2. Roll Call: Paul Welch, Russ Young and Brian Rice
Also Present: Kale Proksch, Jessica Belongia and Jim Shampo
Excused: Vicki Grunow and John Wittkopf
Absent: Danielle Sherman and Katie Croney
3. Moved by Welch second by Rice to approve agenda as presented.
Motion carried upon verbal voice vote. 3 ayes
4. Moved by Welch second by Rice to approve the meeting minutes from
June 2, 2010.
Motion carried upon verbal voice vote. 3 ayes
5. No Correspondence or Public Input;
6. DISCUSSION/RECOMMENDATION/ACTION ON AAGESON POOL
a. Pool Manager’s Report;
Jessica Belongia reported for the month of June there were 844 swimmers…20 seasonal family passes have been purchased; One session of swimming lessons were held with 5 children participating; The pool was closed for 4 days due to inclement weather; On August 10th, Family Beach Night will be held at the pool;
7. DISCUSSION/RECOMMENDATION/ACTION ON PARKS & RECREATION;
a. Copper Culture Trail Rules/Enforcement;
Proksch reported that he spoke with the Mayor regarding the signage for the trails and he felt we should proceed and put in place for this year; Young stated that at the last meeting Wittkopf referred to an ordinance that allows horses on city streets…this is not a city street; Proksch stated the sign would be similar to the one he submitted from a Brown County Trail but no horses would be allowed;
b. Holtwood Park 5-year Development Plan;
Proksch questioned if there were any items the board wanted to address or added to the 5-year plan; Young stated his main concern was regarding playground equipment, which is part of the plan;
c. Disc Golf Course Update;
Proksch reported that the baskets are in…waiting for designer to come and review; Discussion on placing a sign…suggestion on naming course after Mikel Wittkopf with approval from Mikel’s parents;
d. Memorial Benches;
City Dock benches will remain the same heavy metal…Copper Culture park benches need to be approved by DNR; Board members gave Kale the approval to pick out bench styles;
e. City Bike/Walking Trail Plan;
Proksch stated that we have applied for a trail grant; Proksch displayed a map indicating the bike trails…would like to refer to Board of Public Works to approve and erect signage on existing trails; Discussion on the need for signage…nothing to show where trails go, distance, etc.;
Moved by Welch second by Rice to recommend to the Board of Public works to erect signs on roads that are part of the City Bike Trail;
Motion carried on verbal voice vote. 3 ayes

8. DISCUSSION/RECOMMENDATION/ACTION ON HOLTWOOD CAMPGROUND:
a. Internet;
Table until more information is acquired;
b. Office Building Siding Update;
Proksch report there is $12,000.00 in capital improvements…water and sewer costs was $3,000.00…roof $5,552.00…in addition to the siding bids the total amount is $12,238.00; Young suggested to have Proksch approach the contractors that submitted the bids for the siding and ask if they would come in a little lower to be within the budgeted allowance;
c. Office Building Update (Sewer & Water);
Sewer and water work is complete…just needs to be hooked-up;
d. Request from camper to keep his deck at present size;
John Muellhaus was present and spoke of his desire to keep the deck that he constructed last year prior to the restrictions of 6’ x 12’; Muellhaus stated he had 3 sections…each section just under 4’ x 8’; Young stated the dilemma that exists is that if it’s allowed for one person than the next person will come along and want to build an even bigger deck…have to put a limit on it; Campers that were present stated they would like to have decks to allow seating for 4 chairs to fit under awning area; Board members said they would take their requests into consideration; Muellhaus was to told he could leave his deck as is for this year;
Moved by Welch second by Rice to allow John Muellhaus to keep his deck at the present size for this year.
Motion carried upon verbal voice vote. 3 ayes
e. Request from camper to make his campsite a seasonal site;
Bob Le Beau was present and also submitted a letter stating the reason for his request; Le Beau stated that he and his wife have spent the last three summers at Holtwood and are the only people who spend the summer that do not have a seasonal site; Le Beau stated he would like this to be seasonal so they do have to move off the site each year for Labor Day weekend when another family comes in who has reserved it in the past; Young questioned how soon a person can make a reservation in advance; Shampo stated that family makes their reservation for Labor Day one year in advance, every year; Shampo stated he was against making that site seasonal because it was one of the better money- making sites and because there are 4 others on a waiting list for a seasonal site; Young stated he was not in favor of making a seasonal for Le Beau if others are on a waiting list; Le Beau stated last year the family that had reserved his site did not end up showing…they moved from the site on Thursday and the family never came in…huge ordeal to move to a different site; La Beau stated it will not be an issue this year because they are going to cut their stay short and leave the end of August; Le Beau also emphasized that they spend a lot of money in our community throughout the summer patronizing the local businesses; Young stated that this issue could be resolved easily enough…i.e. ask the family that only comes for Labor Day weekend to take a different site…will come up with some kind of solution;
f. Mini-golf Course Letter
Proksch stated he sent a letter to the manufacturer of the mini-golf course requesting a discount due to the delay in receiving the materials; The letter stated the delay was weather related and if supplies are needed in the future a special discount will be given;
g. Manager’s Reports;
Shampo submitted report for the month of June…274 campers…mini-golf brought in $552.00; Y-T-D deposit $62,062.20;
9. DIRECTOR’S REPORT;
Tabled;
10. Review expense/revenue reports.
Moved by Rice second by Young to accept reports as presented and place on file.
Motion carried upon verbal voice vote. 3 ayes
11. Next Meeting: Thursday 08/05/10 at 5:00 p.m. at City Park
12. Moved by Welch second by Rice to adjourn meeting at 5:55 p.m. M/C

Minutes submitted by:
Carol Stewart
Deputy Clerk/Treasurer