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 Finance Mts 2/1/2011

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Linda
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Join date : 2008-12-05

Finance Mts 2/1/2011 Empty
PostSubject: Finance Mts 2/1/2011   Finance Mts 2/1/2011 Icon_minitimeFri Feb 04, 2011 9:32 am

Minutes of the Finance Committee meeting held on Tuesday, February 1st, 2011 pursuant to notice duly given.

1. Meeting called to order at 5:30 p.m. by Chairperson Maas.
2. Roll call: Jack Maas, Dick Doeren, Ed Young and Terri Berth. Excused: Roger Reed. Also present: Mayor Fulton and Linda Belongia Administrator and as recording secretary.
Motion carried upon verbal voice vote. 4 ayes
3. Moved by Doeren seconded by Young to approve of the agenda as presented.
Motion carried upon verbal voice vote. 4 ayes
4. No correspondence or public input.
5. Discussion/recommendation on:
a. Recommendation from BPW on award of contract for crushing recycling materials to Boulanger at a cost of $2.90 per cubic yard. Discussion all other bidders gave a conversion factor, except for Boulanger;
Moved by Young seconded by Berth to recommend to Com of the Whole the bid from Boulanger at $2.90 per cubic yard for crushing of the asphalt and non –reinforced concrete rubble with clarification by our Director of Public Services on the conversion issue.
Motion carried upon verbal voice vote. 4 ayes
b. Request from Kale Proksch, Park & Rec Director to carryover the participation fees less expenses from the 2010 to the 2011 Youth Basketball program run through the Park & Rec Dept in the amt of $412.75. Participations paid the fee, all expenses were paid from the fee and the balance is being requested to use as start-up revenue for 2011; No tax dollars were used for this program.
Moved by Doeren seconded by Young to recommend to Com of the Whole approve of the carryover of $412.75 for the 2011 Youth Basketball program.
Motion carried upon verbal voice vote. 4 ayes
c. Belongia updated Finance on personal property tax bill error per memo from Ron Banach, Assessor.
Moved by Doeren seconded by Berth to recommend to Com of the Whole to proceed with correcting the personal property tax bill overage for Beckman Coulter, Inc.
Motion carried upon verbal voice vote. 4 ayes
d. Discussion on Financial Management Policy draft which has been reviewed by the auditors and will be used in conjunction with our Debt Management Policy.
Moved by Doeren seconded by Young to edit the draft, have Atty. Calvert review and bring to next Finance meeting.
Motion carried upon verbal voice vote. 4 ayes
e. Moved by Doeren seconded by Berth to approve and recommend the same to Com of the Whole the listing of accounts payables $1,374,432.94; payroll for $195,282.64; and financial reports.
Motion carried upon verbal voice vote. 4 ayes
6. Moved by Berth seconded by Young to adjourn. M/C
Meeting adjourned at 5:43 p.m.

Minutes submitted by
Linda M. Belongia,
Administrator
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