Park & Rec Minutes from 3/18/2009 meeting

MINUTES OF THE MEETING FOR THE
PARK & RECREATION COMMITTEE
HELD ON WEDNESDAY, MARCH 18, 2009
AT CITY HALL, 1210 MAIN STREET OCONTO, WI

1. Meeting called to order by Chairman Young at 5:00 p.m.
2. Roll Call: Vicki Grunow, Paul Welch, Russ Young, Brian Rice and John Wittkopf
Also Present: Kale Proksch, Mayor Nerenhausen and Jean Seckel
3. Moved by Rice second by Grunow to approve agenda as presented.
Motion carried upon verbal voice vote. 5 ayes
4. Moved by Welch second by Grunow to approve the meeting minutes from
February 18, 2009.
Motion carried upon verbal voice vote. 5 ayes
5. Public Input: None
6. Correspondence: Rice stated that he talked with the City Administrator to see if this subject could be brought up as it was not an agenda item and was assured it could be discussed; At the Forestry meeting earlier today it was recommended to give the service road into Holtwood ball diamonds a name…one suggestion “Little League Lane”; Young commented that name will offend the girl’s softball league; Young suggested naming it “Diamond Lane”; Rice stated he thinks it would be a good idea to name it, so it can be referenced when giving directions; Wittkopf questioned who would pay for it…maybe State aid would fund it; Mayor stated “no” they wouldn’t fund it, would only cost about $100.00; Suggestion made to find out what the cost would be;
7. DISCUSSION/RECOMMENDATION/UPDATE ON THE FOLLOWING;
a. Parcel of land across from former Kelly Pickle and the development of a park and trial;
Mayor stated he thinks this is a little premature to be worried about the development of the park…wait for Highway 22 and Brazeau Avenue to be developed; Young questioned if the trail would still be developed; Mayor stated that would be complete in 2010;
8. AAGESON POOL;
a. Virginia Graeme Baker Act:
Proksch reported that he received two quotes for professional services to evaluate the pools outlet system to comply with the VGB Act; Neuman Pools would charge $2,900 for an evaluation and submit the plans to the Sate for approval; Ramaker would charge $1,500.00 just for the inspection or $3,000.00 for Inspection and Design services…an additional $500.00 fee for the anticipated State Plan Review; Proksch stated he is working on getting additional quotes; Wittkopf stated he thought we just needed to have new grates; Young stated we now have to have inspection, someone to sign off to say everything is o.k.; Welch stated it sound like a lot of red tape…will we still be able to open the pool on schedule; Proksch stated the pool can open as long as we have the paperwork in place showing that we are working on compliance;
b. Pool Hours for summer;
Proksch submitted outline of pool hours for the upcoming year; Grunow questioned the “free swim” from 11:00 – Noon; Proksch stated these were just ideas; Young stated that there will be kids who show up for the free swim at 11:00 a.m. and swim for the hour and come back when the pool opens at 1:00 p.m., it’s “free swim” as in no charge; Rice stated he likes the free swim idea as did Grunow; Pool will be kept open until 8:00 on Adult League Nights and have extended hours for Copperfest weekend and during the Little League Tournament;
c. Pool Fees (Season Passes)
Daily rates the same as 2008; Adjusted some of the season pass rates…added Campground Family Pass;
9. HOLTWOOD CAMPGROUND;
Proksch reported Roger Reed will finish getting the remaining lights down from Winter Wonderland tomorrow and then they will be able to trim the trees and clean up; Grunow stated the geese are returning; Discussion on what the program for the geese removal through the DNR involved; Welch stated we need to check into that…put on next months agenda; Discussion on updating the mini golf course…putting down asphalt, indoor/outdoor carpet and anchoring course in place…look into cost for improvements;
10. HOLTWOOD SPORTING COMPLEX;
Proksch stated Jeremy Wusterbarth brought it up to him that the fields should be on a first come first serve basis, rather than little league always getting the three good fields; Proksch questioned if this is something we want to put in place, to charge for the use of the fields…does the use of the field come with the pavilion rental? Young questioned how often do we run into a problem with this…never; The girl’s softball teams have always accepted the lower diamonds, not saying that Little League should always get the good fields; Rice asked if kids can just have a pick-up game anytime on the fields? Young stated as long as the field is not chalked; Discussion on use of equipment for prepping fields…use only our equipment with our people doing it; Rice questioned the need for insurance…do sponsors of tournaments have to provide proof of insurance?; Discussion on the charges to use fields…Young stated fees are not unreasonable…purpose of fees would be for field maintenance; Proksch stated something should be in place like the shelter rentals;
11. PARK ENTRANCE SIGNS;
Mayor submitted design examples of signs from Plymouth, WI to show what he would like to see for the City; Mayor went to Vital Signs and showed some of the ideas they came up with…top shape of signs were all the same…wanted uniformity…Community Sensitive signs will have same shape and theme; Young stated he liked it…signs nice and clean, put other info elsewhere; Rice stated that a “think tank” should be developed to determine where the signs should be placed and what info should be on them;
Moved by Welch second by Grunow to recommend approval of designs of signs to the City Council.
Motion carried upon verbal voice vote. 5 ayes
12. Purchase of “Movie in the Park” Equipment, Possible Splitting Costs with Recreation, Campground and Park Impact Fees;
Proksch submitted some quotes; Discussion on the differences in the specifications and the costs; Proksch recommended going with the cheaper of the three;
Moved by Grunow second by Welch to recommend to the Finance Committee the purchase of “Movie in the Park” equipment at the cost of $4,500.00 to be split among Recreation, Holtwood Campground and Park Impact Fees;
Motion carried upon verbal voice vote. 5 ayes
Jean Seckel questioned if people who are sentenced to community service could perform their time picking rocks out at City Park; Young stated we could ask Judge Bake to include it on his list of options;
13. Review expense/revenue reports.
Moved by Wittkopf second by Rice to accept reports as presented and place on file.
Motion carried upon verbal voice vote. 5 ayes
14. Next Meeting: To be held at on Wednesday, April 15, 2009 at 5:00 p.m.
15. Moved by Grunow second by Welch to adjourn meeting at 6:02 p.m. M/C

Minutes submitted by: Carol Stewart
Deputy Clerk/Treasurer