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 BPW Minutes 6/27/2011

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Linda
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PostSubject: BPW Minutes 6/27/2011   Thu Jul 07, 2011 6:38 pm


Minutes of the Oconto Board of Public Works committee meeting held on Monday,
June 27, 2011.

1. Meeting called to order at 6:00 p.m. by Chairperson Hayes
2. ROLL CALL: Ron Hayes, Mike Destache, Joe Stiloski, Gary Bancroft and John Wittkopf
Also present: Bob Mommaerts, Jeremy Wusterbarth and Carol Stewart as recording secretary.
3. Request from Chairperson Hayes to move up Item (7j) for discussion prior to other agenda items.
Moved by Stiloski seconded by Wittkopf to approve agenda as requested.
Motion carried upon verbal voice vote. 5 ayes
4. Wittkopf requested to amend the minutes...it was stated that he made a motion to approve Item (7b), however he was not present at the meeting.
Moved by Stiloski seconded by Destache to approve and place on file the amended minutes from the May 23, 2011 meeting.
Motion carried upon verbal voice vote. 5 ayes
5. Public Input: Letter from Victoria Bostedt asking for consideration to schedule a city-wide clean-up…cited area communities who offer this service; Hayes stated that we offer a clean-up every Thursday…there is a charge for items…no money in the budget to do it for free; Bancroft stated what we do now is very adequate…is Bostedt aware of what we do now; Wittkopf stated looking for something free, like we used to do…people from outside of the city brought items in; Destache stated this may have to do with the condition of Rustic Road…have a clean-up so people won’t dump there;
6. Correspondence:
a) Joint Finance Committee (JFC) voted to roll back many of the changes made by the Democrats in the last state budget to the prevailing wage law;
b) JFC amended the state budget bill which places restrictions on municipalities to use their own workforce or to contract with another local government on certain public works projects…could affect the county from doing our blacktop work;
c) Information on SMART (Saving Money and Reducing Trash Benefit) programs; In communities with SMART programs, residents are charged for the collection of trash based on the amount they throw away…simple and fair, the less individuals throw away the less they pay; Comparable to what we do with the sale of the blue trash bags;
7. DISCUSSION/RECOMMENDATION/ACTION ON THE FOLLOWING:
j) Safe Routes to School Project;
Mommaerts stated he contacted Glen Landis from the DOT to see how soon sidewalk project would have to be done…3 years from program approval; Mommaerts stated street work needs to done before sidewalk to match existing driveways, etc… suggested holding off until next year; Tom and Lisa Shallow and Eric and Jennifer Van Hulle were present to get information as to what was planned on Elm Avenue; Wusterbarth explained that we wrote a State grant in conjunction with the county and were notified last October that we received it…requires sidewalks on Elm Avenue and extension of sidewalks on Scherer Avenue from William Bake Circle; Shallow stated he owns 300’ of frontage…how much will he be charged; Mommaerts stated there is no cost for the sidewalks; Jennifer Van Hulle questioned who is paying to have the power poles moved; Mommaerts stated that Public Service is moving poles at their cost so they are all in line; Van Hulle questioned dead-ending sidewalk at their corner…won’t benefit them as a property owner…why not Doran; Mommaerts stated problem with Doran is that half is in the township of Oconto; Wusterbarth stated we wanted to extend on Doran but had grade issues; Wusterbarth stated the sidewalk project should be held off until street can be done; Van Hulle commented that they would then have to pay for curb and gutter; Hayes stated the road work will get done…part of the road maintenance plan; Van Hulle stated she understands it would have to be done at some point but not so soon if not for the sidewalk program; Shallow questioned cost for curb/gutter; Mommaerts stated this years’ price is $10.00 p/ft; Wusterbarth stated unless there is underground work such as sanitary laterals that need to be replaced…won’t know what’s there until the time of construction; Van Hulle was concerned of the trees in her yard…damage to root systems when sidewalk are installed; Wusterbarth stated they won’t know until they start digging if that will be an issue or not; Shallow questioned if they would be contacted before start of project; Hayes stated there is always a public hearing on projects and then an assessment hearing to show estimated costs;
Moved by Stiloski seconded by Bancroft to postpone sidewalk project until next year.
Motion carried upon verbal voice vote. 5 ayes
d) Request for “Slow, Children at Play” sign on Acorn Trail;
Sara Perrizo was present and reported that she had submitted a petition signed by residents of the Woodland Heights subdivision requesting the sign; Perrizo stated that there are 16 children under the age 10 that reside there; Hayes stated there on no sidewalks there…sidewalks are the road; Wusterbarth stated the cost for the sign would be a maximum of $60.00;
Moved by Stiloski seconded by Destache to approve the request to install a “Slow, Children at Play” sign on Acorn Trial.
Motion carried upon verbal voice vote. 5 ayes
a) Hire John Walker full-time to split time between all dept. as needed;
Proksch stated after talking with the Mayor, he suggested having this item on the agenda; Proksch reported that right now Walker works for the parks department… there is a lot to do, but in the winter the parks dept. is slow…don’t want to lose him; Proksch stated he put some numbers together and that it would be about 320 hours for Street/Utility depts.;
Wusterbarth stated the big issue would be benefits…wage would be about $23,691.00 plus benefits…would not be able to work for their department unless he’s in the union; Mommaerts stated it up to the employee if they want to join the union; Wittkopf stated that Walker knows everything about everything…whenever he sees Walker he is always working; Stiloski stated we have a revenue problem; Hayes stated this is a Wage and Personnel issue…city would bear cost of employee but the department would have access to him…would be good for us;
Moved by Wittkopf seconded by Bancroft to recommend to Wage and Personnel to hire John Walker as a full-time employee with time split between all departments as needed;
Motion carried upon verbal voice vote. 3 ayes 2 no – Destache & Stiloski
b) Moved by Wittkopf seconded by Destache to recommend to Council to approve Final Pay Request for DeGroot, Inc. OC-10-A Project in the amount of $79,035.27.
Motion carried upon verbal voice vote. 5 ayes
c) Moved by Bancroft seconded by Stiloski to recommend to Council to approve Final Pay Request to Boulanger Construction for crushing in the amount of $1,607.76.
Motion carried upon verbal voice vote. 4 ayes
e) Stiloski questioned the cost for the signs; Wusterbarth stated they paid for the signs, just asking for us to install them;
Moved by Bancroft seconded by Wittkopf to approve installation of “Airport” and “Humane Society” signs at locations as listed.
Motion carried upon verbal voice vote. 5 ayes
f) Mommaerts stated the request from Peters Concrete to have signal lights flash yellow for north-south bound traffic and red for east-west bound traffic on Business 41 is due to their trucks having to sit at signal lights waiting from light to change…would be opportune time to get people use to the change…they have to drive slow through there due to the construction; Stiloski questioned if anyone has talked to Chief Carper as to his thought…would not o.k. without his approval; Mommaerts stated that Carper was not contacted…it’s a construction project; Bancroft stated he doesn’t see any issue with it…it’s a construction project…sooner it gets done, the better;
Moved by Wittkopf seconded by Bancroft to recommend to Council approve request from Peters Concrete to have signal lights flash yellow for north-south bound traffic and red for east-west bound traffic on Business 41.
Motion carried upon verbal voice vote. 4 ayes 1 no - Stiloski
g) Moved by Stiloski seconded by Destache to recommend to Council approve request
for Change Order No. 1 for Contract OC-11-A, Business 41 to change crosswalks from
stamped blacktop to unstamped colored concrete at a cost of $11.95 sq/ft for an estimated saving of $34,000.00;
Motion carried upon verbal voice vote. 5 ayes
Mommaerts stated it was bid out with inlaid thermoplastic crosswalk which was really expensive at $17.25 per s/ft.; Military Avenue in Green Bay has red crosswalks that are not stamped and it looks really good;
h) Tabled recommendation from Park Board for Pedestrian Bicycle Trail along Business 41…has not gone to Park Board yet; Will need to decide whether to go with black top or with concrete as it was bid;
i) Discussion on recommendation from Bob Schuurmans, Wisconsin DOT regarding the traffic signals at the two intersections on Business 41; Commented on Main/Brazeau being a great place for a roundabout; Mommaerts stated basically it’s whatever we want to do; Stiloski thought they had the count mixed-up with the intersections; Hayes stated the decision would by the same regardless of the count…have to make decision soon;
Moved by Wittkopf seconded by Bancroft to recommend to Council to remove traffic lights at intersection of Smith/McDonald and install stop signs at McDonald Street and retain traffic lights at intersection of Main/Brazeau;
Motion carried upon verbal voice vote. 4 ayes 1 no -Stiloski
k) Charge for grass cutting on private property was referred back from Council…ad was not put in paper to seek proposals for contractor;
Moved by Wittkopf seconded by Bancroft to advertise for bids from insured contractors for grass cutting on private property and to raise the cost to $85.00 for residents in violation of ordinance.
Motion carried upon verbal voice vote. 5 ayes
Cool Wusterbarth stated cost for top soil should have been charged to sidewalk maintenance, not street machinery operation; Clerk will do a journal entry to adjust charges;
Moved by Wittkopf seconded by Bancroft to accept the reviewed accounts payable reports in the amount of $60,792.37.
Motion carried upon verbal voice vote. 5 ayes
9) Moved by Stiloski seconded by Destache to accept the reviewed revenue/expense guidelines.
Motion carried upon verbal voice vote. 5 ayes
10) Next meeting: July 25, 2011.
11) Moved by Wittkopf seconded by Bancroft to adjourn. M/C
Meeting adjourned at 7:27 p.m.

Minutes submitted by:
Carol Stewart,
Deputy Clerk/Treasurer






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