Park & Rec Agenda 7/21/2011

MINUTES OF THE MEETING FOR THE
PARK & RECREATION COMMITTEE
THURSDAY, JULY 21, 2011
OCONTO CITY HALL

1. Meeting called to order by Chairperson Young at 5:05 p.m.
2. Roll Call: Russ Young, Vicki Grunow and Paul Welch
Also Present: Kale Proksch. Jason Woodard, Brian Garrigan, Vilas and Sharon Kamka,
Excused: John Wittkopf Absent: Brian Rice
3. Moved by Grunow seconded by Welch to approve agenda as presented.
Motion carried upon verbal voice vote. 3 ayes
4. Moved by Welch seconded by Young to approve the meeting minutes from
June 23, 2011.
Motion carried upon verbal voice vote. 3 ayes
5. No Public Input or Correspondence;
6. Discussion/action/recommendation on Parks & Recreation;
a. City Park Road Bids;
Proksch submitted a couple of bids; Fahrner/Barrette proposals would be over $20,000; Proksch stated the bid from the County highway dept. would be in the $15,000 - $16,000 price range; Discussion on layout of the roads…one each on north and south side of park with lot on end of each road…the existing road in front of the beach area will be removed.
Moved by Grunow seconded by Welch to recommend to Finance to accept bid from county to blacktop city park road not to exceed the budgeted amount of $16,000.00.
Motion carried upon verbal voice vote. 3 ayes
b. Multi-modl Trail – Business 41;
Three alternate bicycle/pedestrian trails were submitted for review along with the cost associated with each plan…one bid was for all concrete, one for all blacktop and the recommended plan from the Board of Public Works as stated by Proksch was for concrete from McDonald Street to the river and blacktop from the river to Hardees Restaurant;
Moved by Rice seconded by Grunow to approve Alternate #3 for bicycle/pedestrian trail at the cost of $45,506…concrete from McDonald St. to river and blacktop from river to Hardees Restaurant.
Motion carried upon verbal voice vote. 3 ayes
7. Discussion/action/recommendation on Aageson Pool;
a. Manager’s Report;
Brain Garrigan reported the pool has been open 34 days, closed 17 during the season so far…maintenance issues with pool; YTD revenue of $4,478.78.
b. ADA Code Changes;
Proksch reported that starting May 15, 2012 all public pools must be equipped with assisted entry pool lifts; Information was included showing a sample of what the lift would be like…the cost of this particular one was $3299.00; Proksch stated Woodard would do some more checking and see if there were other options for less amount of money…they must meet all ADA requirements, however;
c. Retile Pool and other repairs:
Proksch reported more tiles are coming off and will need to be repaired; Discussion on other repairs and the costs; Proksch stated that we need to think about how much we want to keep spending/updating; Young suggested downsizing to a fiberglass pool, possibly located at the campground…check to see if there are covenants going back to when the property was donated; Kamka stated that the pool gets used a lot by the campers; Welch suggested having a splash pad and a prefab pool where the existing pool is now; Proksch stated he would contact some companies to get info on prefab pools;
8. Discussion/action/recommendation on Holtwood Campground;
a. Managers Report;
Vilas Kamka went over the report through the end of June…YTD revenue was $56,905.90; Vilas and Sharon reported on all the projects that have been completed thus far…requested an additional port-a-potty for the overflow area, grills, dumpster for at the end of season for people to dispose of their old carpeting; Sharon reported on some of the events that have been held for the campers…newsletter, gatherings at local restaurants, special events for the holidays with prizes awarded;
b. Seasonal Rates;
Proksch stated that Woodard called around to area campgrounds to check their rates and compiled a list…Holtwood has the lowest rates; Vilas recommended running water and electric ran to 6 sites along river…would bring in additional revenue; Young stated we would have to see what the cost would be versus the revenue generated; Sharon stated there is a waiting list for 9 seasonal sites…can make a couple interior sites as seasonal; Young stated we have more seasonal sites now than what were ever intended; Woodard stated new brochures are needed… we need to know what changes there will be before printing them;
c. Geese Control;
Vilas reported that they got the idea from Peshtigo to string a line around the campground to keep the geese out…has been effective; Proksch stated the past meeting minutes pertaining to the geese removal was included in the packets; Discussion on cost and effectiveness of that plan;
9. Director’s Report;
a. Parks Update;
City Park: Proksch reported that some of the railroad ties have been removed;
Copper Culture Park: Welch stated that he noticed the Historical Society placed an ad in the paper requesting volunteers to help out at the park;
Freedom Park: Grunow stated that it’s been too hot out for people to be congregating in the park;
Sharp Park: The playground equipment will be installed in late August/early Sept.
10. Review expense/revenue reports.
Moved by Young seconded by Grunow to accept reports as presented and place on file.
Motion carried upon verbal voice vote. 3 ayes
11. Next Meeting: 8/18/11 at 5:00 p.m.
12. Moved by Welch seconded by Grunow to adjourn meeting at 5: 47 p.m. M/C

Minutes submitted by:
Carol Stewart
Deputy Clerk/Treasurer