Industrial Development Commission Mtg 6/2/09

Minutes of the Industrial Development Commission meeting held on Tuesday, June 02, 2009 at city hall pursuant to notice duly given.

1. Meeting called to order by Chairperson Doeren at 8:00 a.m.
2. Roll call: Dick Doeren, Joe Stiloski, Mike Trepanier, Howard Schaden, Wayne Bostwick, Vernon Panske and Ken DePouw. Advisory members Jack Maas and Tom Fulton also present as well as Mayor Nerenhausen and Linda Belongia, Administrator as recording secretary.
3. Moved by Stiloski seconded by Trepanier to approve of the agenda as presented.
Motion carried upon verbal voice vote. 7 ayes
4. No correspondence or public input.
5. Discussion with Lynn Scherbert and Steve Bartoszewski from Ayres Associates regarding the environmental field work at the former Kelly
Pickle property with possible action on the same. Scherbert brought everyone up to date; in 2007 Ayres under the SAG addressed the well
issues and the historical data on the wells; was a mystery till report came
back; other issues that had to be dealt with the railroad and chloride; also
a potential area where the petroleum tanks were; also had to abandon
two well, a 12” and a 4” one inside the Kelly Pickle property and one from
the old egg plant bldg; this closed out the first year; in 2nd year acquired
another SAG and got another round of testing; didn’t know what chloride
and asbestos tests level would show; decrease below enforcement level,
but still a mystery; four more rounds of testing were required; have been in
contract with DNR as to what do we do; last summer and last fall 2008
another round of testing of the chloride issues; wells were marked and
spray painted numerous times, but one of the wells was damaged; Maas
stated if that was properly marked, that lets Ayres and the city off the
hook, contractor should be responsible; Scherbert stated it was written in
the spec books; Maas questioned if that info was sent to the contractor?
Scherbert stated in February the info was sent to Maas, and the Mayor
and Belongia, and more recently, data was also sent to Bob Mommaerts;
Maas stated we need to go after the contractor on this; Scherbert stated
two weeks ago Jeff Steiner, a hydrologist from Ayres found the petroleum
well thought to be buried; Scherbert stated in late March she met with Keld
from the DNR regarding there requirement for another round of testing;
Scherbert stated she told Keld we have more data on this well as we’ve
been monitoring it for 17 years; Scherbert stated Keld seemed hesitant but
said Ayres should send the data and it will be reviewed by the DNR and
they will make a determination; Scherbert referenced the graphs showing
the spike which put us above the enforcement standards for chloride; April
& May responses and reports were sent to the DNR; Scherbert stated
historically city has been using this area for snow dumping which could be
reason for spike at times in the chloride levels; all paper work has been
submitted to the DNR to start the closure procedure; Maas questioned
when that spike came in back in October why wasn’t another sample
taken then? Scherbert stated it is not uncommon based on historic
reports on this well…not uncommon so another sample was scheduled for
March 09; historic data sent in two weeks ago; got verbal confirmation
from DNR Wastewater division to submit closure paperwork; if closure is
granted, the chloride will be recorded on the GIS registry and will dissipate
through natural attrition; Scherbert stated looking at 15 yr history we are
going in the right direction; will be on the DNR register; through natural
process will take care of itself; Scherbert stated one issue was the chloride
and the second issue is petroleum; property had two old tanks; a sample
was taken about 8’ down along hwy 22 under SAG2; new well was put in;
sample was taken in June ’08 which showed petroleum constituents above the enforcement standards; 2nd sample should have been next
round of sampling; under ground water fluctuating…hoped level dropped;
Maas knew we had an issue...doesn’t understand why so much time has passed and nothing was done; Scherbert stated they couldn’t access the
well for the 2nd round of testing, site was covered during demo with rebar
and…; Bartoszewski stated they have photos showing debris covering the
site; Scherbert stated the well was found after the grading was done in
late April; 1 ½ wks ago Jeff Steiner found the well…Scherbert stated with
approx 2hrs of work feels the well can be repaired and then they will have
to check it out…make sure it’s not been contaminated…that will be mean
no need to re-drill; Scherbert stated Keld agreed in March to separate the
two issues, one is chloride the other petroleum; on petroleum Scherbert
stated Keld stated it doesn’t look that bad, but we still need to investigate…it’s a mystery where the petroleum is coming from…could be
a pool bath laying at the ground water level…in some clay…until it’s
investigated won’t know…can’t tell from looking; Scherbert stated it’s
probably a limited area…DNR says we need to define the area; DNR will
allow less expensive method to check out and indicate how far out the
contamination is; Fulton questioned what is the time line on the worse
case scenario? Scherbert stated if four rounds of testing would be required,
would take a year…but this can be worked out with developers; Scherbert
stated if city would chose to apply for PECFA funding this could bough
down the process; Trepanier stated we need to determine the area,
separate the chloride and petroleum and work at putting something over the area defined with petroleum such as black top or a statute; Scherbert
stated the proposal that was sent for the environmental field work shows
$2300 for wells, one will be placed across from hwy 22 and 4 or 5 geo
probes on the Kelly Pickle site to find out the extent of the petroleum…it’s a guess estimate until the water samples are sent to the lab…may have to
have a few additional samples taken; Schaden questioned if we do
another sample test and no petroleum shows up, can we stop? Scherbert
stated the DNR will want the historic data; Trepanier stated DNR will
make the determination after the samples have been taken; Scherbert
stated DNR will want to see the trend and reports during the testing; a lot
of it is regulatory testing; Scherbert stated Keld at DNR is willing to work
with us on this; Trepanier and DePouw agreed we need to separate the
issues and get the chloride issue closed; Scherbert stated the contract
Ayres had with the city allowed for one more round of testing, that not
being done on the chloride as we’re moving to closure we can take that
approx $4800 remaining and add to that the $1,000 in DNR required fees
for the closure permits and finalize the chloride issue; the $12,900
proposal from Ayres is for a new contract regarding the petroleum;
Discussion.

Moved by DePouw seconded by Panske to recommend to Council to authorize Ayres to proceed with closing out the chloride issue with the
remaining $4800 from Ayres contract plus approximately an additional
$1,200 more for fees to the DNR.
Motion carried upon verbal voice vote. 7 ayes

DePouw suggested that Ayres repair the well that was damaged; run the
sample and get a report to the Industrial Development Commission on the
petroleum issue ASAP; discussion on where hwy 22 will change slightly;
Maas suggested we have our surveyors go out and measure where that
will be, possibly will take in this potential petroleum area which would be to
our benefit; Maas questioned Scherbert on a type of neutralizer for
petroleum…stated when the hydrologist was on site he mentioned
something to Maas about this; Scherbert will check into this for Maas;

Scherbert will get an amendment to the existing contract to close out the chloride issue;

Doeren stated we need to:
1. Define area where Hwy 22 will make the jog;
2. Notify county where the petroleum area maybe
3. Ayres to notify us within a week on attempt to repair the well and take a sample.
4. Paperwork to be submitted to close the chloride issue.

6. No meeting date set at this time.
7. Moved by DePouw seconded by Trepanier to adjourn. M/C
Meeting adjourned at 9:17 a.m.


Minutes submitted by
Linda M. Belongia,
Administrator