Finance Mts 3/2/2010

Minutes of the Finance Committee meeting held on Tuesday, March 2nd, 2010 pursuant to notice given.

1. Meeting called to order at 5 p.m. by Chairperson Maas.
2. Roll call: Jack Maas, Dick Doeren, Ed Young, Joe Stiloski and Tom Fulton. Mayor Nerenhausen and Linda Belongia Administrator and as recording secretary also present.
3. Moved by Doeren seconded by Fulton to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes
4. Correspondence/Public Appearances: John Wittkopf present representing OKATO Manor…questioned $1.5M assessment that is on the report of tax
exempt properties; stated he spoke with an attorney and the agreement
that goes back to 1966 and we have been charging the manor too much,
not following agreement…stated they didn’t have a copy of the agreement
at the manor until last month when Belongia provided copies to the council;

5 a. Discussion/recommendation on Cooperation Agreement with OKATO
Manor and request for PILOT; Belongia referenced phone call to the
accounting firm for OKATO Manor…and explanation on how the firm
calculates the annual PILOT; Discussion. Wittkopf stated OKATO Manor
wants to know how we are going to repay them for the overpayment all
these years on the PILOT; Maas suggested this be tabled and have Chris
Dionne attend next meeting…need to have everyone discuss this issue;
Moved by Fulton seconded by Doeren to table the OKATO Manor issue till the next meeting and request that Chris Dionne attend the meeting.
Motion carried upon verbal voice vote. 5 ayes

Finance committee went over the proposed listing of non profit entities and
what an assessed value would be of their property per our assessor Ron
Banach; Discussion on who should or shouldn’t be on this listing; verbal
consensus of finance committee that not fair to pick and choose who
should be and not be; letter to be sent out, if an entity has questions, etc,
they can negotiate a proposed voluntary PILOT with the finance
committee; brief discussion on need for additional sources of
revenue…asking for voluntary PILOT is one suggestion; Stiloski stated not
right to put additional tax on our seniors and students; Belongia asked to
contact City of Marinette and ask for a copy of letter they sent to their non
profit entities regarding the PILOT and have Ron Banach put a physical
address on the listing of non profit entities to better define where the
properties are;
Moved by Doeren seconded by Young to have the listing of Tax Exempt properties on the next meeting with a draft letter to the non-profit entities.
Motion carried upon verbal voice vote. 4 ayes 1 no Stiloski

b. Moved by Doeren seconded by Young to accept recommendation from Bd of Public Works and recommend to Com of the Whole Change Order #1 on Contract OC-09-H, Public Works Building renovation decreasing the contract price by $5,224.38 having the city purchase some materials saving the sales tax.
Motion carried upon verbal voice vote. 5 ayes

c. Moved by Doeren seconded by Fulton to accept recommendation from Bd of Public Works and recommend to Com of the Whole approval of renting a Tub Grinder for stumps and misc. materials at an estimated cost of $9,600, which has been budgeted in the St Maintenance budget.
Motion carried upon verbal voice vote. 5 ayes

d. Moved by Fulton seconded by Doeren to approve of listing of accounts payables for $1,335,949.16; payroll for $105,170.30 and financial reports as presented and recommend the same to the Com of the Whole.
Motion carried upon verbal voice vote. 5 ayes

6. Moved by Young seconded by Fulton to adjourn.
Meeting adjourned at 5:35 p.m.

Minutes submitted by
Linda M. Belongia,
Administrator