Harbor Minutes 4/20/2010

Harbor Commission Meeting Minutes held on April 20, 2010

“Unapproved”

1.) Meeting called to order by Chairman Hayes @ 4:07 p.m.
2.) Roll Call: Members Present: Ken Hayes, William Pries, Ellis Mercier, Dick Doeren, John Mick. Others Present: Kale Proksch, Cletus Beaudin, and Roger Reed and Linda Belongia Administrator and as recording secretary.
3.) Motion by Doeren second by Pries to approve of agenda as presented.
Motion carried upon verbal voice vote. 5 ayes
4.) Motion by Mercier second by Pries to approve of the 3/4/2010 and 3/24/2010
meeting minutes as typed.
Motion carried upon verbal voice vote. 5 ayes.
5.) Public Input: New seawall & sidewalk look awesome, we should all feel very proud of the marina approvals. Proksch stated a boater has asked to rent a slip and wants to make payments doesn’t feel this will be a problem; Mick stated we have to be careful not to set a precedent; maybe bump up that rate a bit to discourage this; discussion, ask for 50% up front and monthly or so till paid; Proksch stated we have five reserved slips, this would be six, we’re still trying to get more boaters; Proksch given verbal o.k. to work out a payment schedule for slip rentals;
Doeren stated the Midwest Walleye Series wants to bring tournament here, will need to have a special meeting to get this recommended for the May 4th Com of the Whole meeting; Proksch stated he emailed all forms to the organizer of this event, need to wait till we get these back so we have all the necessary information; Doeren stated there will be no commitment from the city, other than they are asking that the fees all be waived, the permit, the launching and pavilion rental;
6.) Correspondence: None.
7.) Discussion/possible recommendation/updates on the following:
a.) Change order for additional electrical work at the Breakwater: Proksch stated the proposal is for electrical has one quote from McMullen’s subcontractor; Proksch will contact Electrical Service & Supply to move the meter station by the tree over to the bldg; Proksch will contact Howard Schaden tomorrow, we have to do the next two items, the actual change order will come before the harbor commission for the next meeting.

b.) Roof Quotes. Proksch state he has a letter from Bob Mommaerts and Ron
Banach that nothing could be found that the harbor masters bldg roof was \ replaced already, no old permit was found; Hayes stated he recalls we did,
but as we going with a metal roof vs. shingle as we now have need to
move this forward; Doeren stated we need to get clarification on the gauge
and thickness between the quotes Proksch has received for a metal roof;
Proksch will check on the gauge, ridge vents, choice of colors, whether the
quotes are for exposed or non-exposed screws and what is the warranty and bring this back to next meeting;

c.) Fishing Tourney Update: Doeren stated they want the shelter, launch fees and pavilion fees waived; Doeren stated for the Carp, Catch & Release tournament they fish off the bank, so nothing is needed for that; they will begin with breakfast at the Dockside and end their after the event for a banquet; Belongia updated commission on room rental fee of $74 as TFM Promotions letter states they want double occupancy rooms; Hayes stated in future we should look at issuing a room credit for lodging and let them make there own reservations; for the 9/12 Walleye Tournament Belongia instructed to deduct the difference of $74 to $41 and deduct that from the amount paid to TFM Promotions; Proksch questioned what will happen at the Carp tournament to any dead fish; Doeren stated there will be none;

Moved by Doeren seconded by Mick to recommend to the Com of the
Whole to wave launch fees, shelter building fees and the permit fee for the
September 12th Walleye Tournament.
Motion carried upon verbal voice vote. 5 ayes

d.) Proksch gave Construction/Harbor Update 1st phase is on schedule and should be completed by May 7th; other than the light poles and three new docks; 2nd phase is supposed to be completed by October 2010, but the contractor cannot start this phase till 6/1/2010;

e.) Proksch gave boat launch update; had one complaint; quote on an extension would be approx $3,000 to $5,000 to extend 10’ to 20’ out; Mick stated he also talked to some boaters who stated this is not a crisis, area is workable; Proksch stated the contract is coming back to put some back breaker run rock in; power loading is still an issue; is having the Harbor Masters watch for this; Doeren stated he brought up to Bob Mommaerts we should have a sign showing where the docks end; Proksch stated he has new signs ordered; discussion on filling the holds that formed; Mick stated our piers work even though they are a bit short; discussion on having a staging area to help alleviate congestion during the launching process; Doeren questioned if the length of the pad in water is that restricted by the Corp? Proksch stated the channel line;

f. g & h.) Proksch stated contractor wants to have a decision by tomorrow on these items:
Placement of the sundial; Proksch questioned does the commission want
4x4 or 2x2 wood posts…and how high off the ground…with the sundial
do we want to light this up at night? Do we want to tie them all together;
discussion; Sundial do we go with spotlights? have power run to it, to all
three pads having the outlet in the concrete; use a 2x2 metal; 2’ off the
ground or what ever code is; verbal consensuses have spotlight on flagpole,
anchor and sundial; for the anchor do the same; Proksch should inform
contractor to tie the anchor into the sign, and light up the anchor and sign;
anchor will go by the flagpole on the same slab; Doeren stated we should look at some type acknowledgment on a sign for donations, a bronze sign and also acknowledge the council and/or commission;
Hayes stated as we get to end of project we will look into this;

i.) Proksch stated he will keep on future commission agenda’s special events at the harbor, looking for ideas;
j.) Proksch stated 1,388 letters were sent out from the list we had on file; Proksch stated by 5/7 all of our old slips should be in; we will have 30 slips once the 1st phase is completed and 20 more on the 2nd phase; Mick stated it will take years to build up a boater list; Mercier stated we need to get some press on our harbor project…some free advertising; Hayes stated it would be good to get some publicity;
k.) Proksch brought up for discussion having a rock border or fence; the fence we have out there is in really bad shape; Proksch is getting three quotes for something similar to what is at County Park # 2 to put that at city docks and breakwater, will contact Trailbusters to see if they would like to donate towards the city docks project;
Proksch will report back at next meeting.
8.) Motion by Pries second by Doeren to approve of Accounts Payable for March 2010 in the amount of $795,973.38.
Motion carried upon verbal voice vote. 5 ayes.

9.) Review Revenue & Expenditure Guidelines for March 2010: Committee Reviewed.

10.) Next meeting date, time & agenda items: Tuesday, May 18th @ 4:00 p.m. at
Breakwater Park.

11.) Adjournment: Motion by Mick second by Mercier to adjourn @ 5:20 p.m.


Meeting minutes submitted by:
Linda M. Belongia,
Administrator