PFC Minutes 5/10/2010

Minutes of the Police & Fire Commission meeting held on Monday, May 10th, 2010 pursuant to notice duly given.

1. Meeting called to order by Mayor Fulton at 6 p.m.
2. Nominations for President and Vice-President of the PFC.
Moved by Berth seconded by Longsine to nominate Ron Hayes as President.
Mayor called for any other nominations.
Moved by Longsine seconded by Berth to close nominations and cast a unanimous ballot for Ron Hayes as President.

Hayes asked for nominations for Vice-President.
Moved by Longsine seconded by Hayes to nominate Gene Berth as Vice- President.
Moved by Longsine seconded by Hayes to close the nominations and cast a unanimous ballot for Gene Berth as Vice-President.

3. Roll Call: Ron Hayes, Gene Berth and Tim Longsine. Excused: Steve Gering. Also present: Mayor Fulton, Atty. Kalny, Chief Don Phillips and
Chief Dale Carper and Linda Belongia Administrator as recording
secretary.

4. Moved by Longsine seconded by Berth to approve of the agenda as presented.
Motion carried upon verbal voice vote. 3 ayes

5. Hayes stated the commission may vote to convene into Closed Session pursuant to notice duly given and as allowed by Wis. Stats. 19.85(1) (e)
and (g) for discussion on negotiation strategy with the Wage & Personnel
Committee and Atty. Kalny.
Moved by Berth seconded by Longsine to convene into Closed Session at 6:03 p.m.
Motion carried upon verbal roll call vote. 3 ayes

Also included in the Closed Session: Al Schreiber, Marlene Zahn, John Wittkopf, Jack Maas, Jim Stiloski, Mayor Fulton, Atty. Kalny, Chief Don
Phillips and Jim Lacourciere.

Closed Session

6. Moved by Longsine seconded by Berth to reconvene into Open Session at
7:11 p.m. pursuant to notice duly given and as allowed by Wis. Stats.
19.85(2).
Motion carried upon verbal voice vote. 3 ayes

Wage & Personnel and Atty. Kalny left PFC meeting.
7. Hayes asked that the minutes from the 4/12/2010 PFC meeting be
corrected under agenda item 8 (c) for the Squad process update; that it
will be a change over increase of over $800.00, not change order as the minute read.
Moved by Berth seconded by Longsine to accept as amended and place on file the 4/12/2010 PFC minutes.
Motion carried upon verbal voice vote. 3 ayes

8. Correspondence: Chief Carper stated he received reimbursement for training dollars which is an annual reimbursement; amt received was
$1,380;

Chief Phillips stated he received a thank you from the Oconto School’s for the fire dept participating in the science fair; also received a letter of
resignation from Roger Reed;

9. Discussion/action/updates on:
a. Interview scheduling. Chief Carper has completed the panel review, ready to schedule interview for top five; Hayes suggested Chief pick a
date and send out via email to the PFC;

b. Squad car update: Chief Carper stated new squad is in; lettering should be completed and then will start on installing the radio, etc, will get
it into service as soon as they can;

c. Policy review. Chief Carper handed out copies of sections of the police
he is recommending be amended: Probationary Period for part-time
appointments referencing paragraph “f”; Policy Update for disciplinary
actions and a new one that the PFC hasn’t even discussed yet on Hiring
Procedures; Chief stated he created the procedures based on how the
PFC does the hiring; Hayes asked Belongia to get these to Atty. Kalny
asking him to review and have a response for the next PFC meeting June
14th;

d. Car lockouts; Chief Carper stated this was discussed amongst the
officers, they feel its good public relations; Chief stated concern on cars
now with side air bags and the liability issue; Hayes stated conceivably
exposing ourselves to potential damaging cars; Hayes stated the PFC has
heard from the Chief that the officers have so much to do, agrees
assisting with the lockouts is a good service, but are we neglecting other
services; Chief tried to find on April reports, number of car lockouts; Hayes
stated he spoke with Officer Sowle and some of the lockouts they assist
with are reoccurring; Longsine stated we need to look at other ordinances
that need enforcing, garbage bags and abandoned vehicles; Officer
Ruechel stated it is a service we provide and sometimes we can go back
and get information from some of these people for answers on cases we
are investigating; Mayor agreed good for public relations…seems like a lot of discussion on a relatively minor issue…if it doesn’t stop us from doing
our regular jobs, doesn’t see a problem with continuing; Hayes stated this issue is being reviewed because on one report it showed 23 car lockouts
and only 3 moving violations; Hayes questioned the document Chief was
to have waiving us of any liability when assisting on lockouts; Lacourciere
stated as a citizen recommends we get those hide a key containers, only
about a dollar and have the officers give these out when assisting on
lockouts; Longsine stated we’ve heard about this waiver document for the
last two or three months, still haven’t seen it; Chief stated he will have it
for next agenda.

e. Engine # 1. Chief Phillips stated the City of Oconto’s offer on that engine was going to the Village of Howard Board tonight; Hayes stated he
spoke with John Reed about taking some of the equipment off of the truck
we took out of service, whatever we can use;

Berth questioned the new squad car, what car will be replaced;

Chief Carper stated his 1996 will become available; could put it out for bid;

Hayes stated we should let all the departments know, get a list of equipment, vehicles, etc and have a type of flea market;

f. Fire Chief Recruitment. Chief Phillips stated we have a lot of interest;

g. Promotional Process for Lieutenant Position is in process through union negotiations.

10. Review on Police, Fire and Ambulance dept reports.
Chief Carper went over his reports; still working on type of report and getting information off the Spillman system;

Chief Phillips went over his monthly report; John Reed stated the dept is just about done with the hose testing; Chief stated he will be coming back
to the PFC in the coming months with Standard Operating Guidelines;

Moved by Longsine seconded by Berth to accept and place on file as presented the dept reports.

Hayes asked that the reports be provided in the packets to give the commission time to review instead of handing them out during the
meeting.

11. Review expense and revenue dept reports. Hayes questioned the part- time fire dept budget, $3100 left for remainder of year; Chief Phillips will
check into this;
Moved by Longsine seconded by Berth to accept reports and place on file.
Motion carried upon verbal voice vote. 3 ayes

Hayes encouraged Chief Carper to work with his clerical staff on getting reports generated, could help out with paperwork officers are doing and
allow them more time on the street;

12. Moved by Berth seconded by Longsine to approve of the listing of accts payables for $12,133.94.
Motion carried upon verbal voice vote. 3 ayes

13. Chief stated he and Debbie will be attending training on Badger Track
Software.

14. Moved by Berth seconded by Longsine to adjourn. M/C
Meeting adjourned at 7:46 p.m.


Linda M. Belongia
Administrator