Harbor Minutes 5/25/2010

Minutes of the Harbor Commission meeting held on Tuesday, May 25th, 2010 pursuant to notice duly given at Breakwater Park.

1. Meeting called to order by Chairperson Hayes at 4:00 p.m.

2. Roll call: Ken Hayes, Dick Doeren, John Mick, Wm Pries and Ellis Mercier. Also present: Mayor Fulton, Kale Proksch, Bob Mommaerts, Dennis Steigenberger, Cletus Beaudin, Lee Rockwell and Linda Belongia Administrator and as recording secretary.

3. Moved by Mercier seconded by Doeren to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes

4. Moved by Doeren seconded by Mercier to approve and place on file as typed the minutes from the 4/20/2010 Harbor Commission meeting.
Motion carried upon verbal voice vote. 5 ayes

5. Public Input: Proksch informed commission of a seasonal boater who paid $100 down, now has asked to cancel; Commission advised Proksch to take appropriate action on this.

6. No correspondence

7. Discussion/possible recommendation/updates on:
a. Change order # 5. Dennis Steigenberger from Foth stated phase 1 is done; the
new docks are part of phase 1, not here yet, but should be by end of week;
McMullen will come and install; handout provided on project expenditures thus
far; summary of contingencies; for this project a 3 % contingency was established
on the amount of the bid awarded; Change Order # 5 is a catch up change order,
copy attached for file; project budget allowed $2,000 for benches and $4,000 for trees in this area; Steigenberger discussed the expanded engineering, work scope
spent more money than originally planned; contingency still remaining,
$32,754.85; change order #5 went over in detail and includes a number of items
we will need to deal with in Phase # 2; Foth will credit back to city under item 5 in this change order $1,062.50 as they will not charge us for rework items; we had
fifteen pedestals that had to be moved for the project, but the bid document only
called for fourteen, so this change order includes the one additional pedestal;

Moved by Doeren seconded by Pries to recommend to Finance Committee approval of Change Order # 5 in the amount of $20,905.50.
Motion carried upon verbal voice vote. 5 ayes

Steigenberger stated phase 1 had a scheduled work time period of Mary 15th to June 1st; contractor has to do some dredging next to the bank, and he will begin
that June 1st; per DNR contractor will have to put a sediment curtain in the water;
contractor will dredge 100’ at a time, and then put in the sheeting, working from
where phase 1 ended going around the peninsula, anticipating having all the
heavy work done by the middle of August, contractor will have a three person
crew here to begin this work; new peninsula will be wider than what we have
now; contractor will have to haul away the excess soil…this will have to be
hauled away, but if we can use some of this for backfill, he will offer the city a
credit, but we don’t know if the fill can be used or not at this point until the
material is tested; the new peninsula will have street lights; discussion on what
direction the lights should be; no decision needed today, but have on next agenda;

c. Moorings: Proksch stated he had 3 or 4 phone calls regarding renting moorings
which he referred to George Nigel; Nigel stated he and Ernie Krause no longer
carry insurance so they cannot rent out the moorings; John Mick stated he would
like to purchase the equipment from Nigel and Krause, and provide the required
insurance coverage; Mayor stated as the city we have some questions about
ownership and the agreement we have in place dated March 2000; legal issues;
need to update agreement; should have a term; Commission authorized Mayor
and Belongia to work with the city attorney on getting the agreement updated; Nigel stated some of this was verbal; Hayes stated we need to review and do what is needed; Mayor stated he is in favor of the moorings, just need to
get everything in place; Mick stated he will purchase equipment and then bring
that documentation and his insurance certificate to Belongia.

Moved by Doeren seconded by Mercier to recommend to Com of the Whole to
proceed with a new lease with Hi Seas Marina contingent that documents being
created and reviewed by our city attorney.
Motion carried upon verbal voice vote. 4 ayes 1 abstain: Mick

Proksch will work with Mayor and Belongia on the form for the moorings and the
city fee will now be $30 to include $5 for launching; if the renter is just staying
overnight they can park in the lot; if more than that, they need to park in the
overflow parking lot;

d. River Channel: Mayor stated he is reviewing the dredging file; Mick is concerned with keeping the channel open…need to develop maintenance
program;

e. Fence quotes; Proksch stated he has a quote from Foster for rock, same as what is at county park # 2; this was budgeted for with the 2010 budget; Foster’s quote
of $3,000 is for $1,000 at breakwater and $2,000 at city docks; Discussion replace
wooded fence or rock; Proksch authorized to go with rock;

f. Fish station: Mayor stated the original plan a few years ago included a fish cleaning station, feels this is something that is needed…as a final touch; Hayes
stated the setup for this is in the overflow parking lot; Doeren had some
information on this from Two Rivers; Mayor will pursue and bring back more
information to the harbor commission.

g. Benches/trees/waste receptacles; Proksch stated the budget for this project included $2,000 for benches; discussion on type of bench; Proksch suggested
backless to allow for sitting either way; consensuses of commission go with 6’
bench with a back; get two for now; Proksch stated hopefully we can get the two
and people will donate under the memorial program for additional benches;
discussion on type of waste receptacles; funding for some trees at the breakwater
Proksch suggested could come from the forestry grant funds; Proksch authorized to order 6’ black benches with backs under $1,000 each and also matching
receptacle containers;

h. Rates, seasonal/monthly/weekly; Proksch provided draft of rates; asked for commission to review; will be on next agenda; Hayes commended Proksch on
good job on draft.

8. Proksch stated he is requesting that each commission member “adopt” am area
and report monthly to the commission; Oconto River will be Mick; Breakwater
boat ramps/boat slips will be Pries; City Docks/Holtwood boat ramps will be
Mercier; Fishing tournaments/special events Doeren; Breakwater Park/Causeway
will be Hayes; Breakwater inspection report will be Proksch;

Mick stated on the Oconto River is a good idea to look a maintenance program for the river; we will have a bad winter we will be in trouble;

Mercier stated we should have a marker showing depth of water level for the boaters;

Doeren reported that 98 boats were entered in the tournament 5/23/2010; paid out just under $15,000 in prize money; good job and publicity was great;

Doeren stated he has been asked to see about bumpers on the docks; Mick can get
vinyl bumper guard; also suggested Proksch check to see if fire dept has any old fire hose; Mick stated city docks are not long enough;

9. Moved by Doeren seconded by Pries to accept and place on file the accounts payables in the amt of $704.99.
Motion carried upon verbal voice vote. 5 ayes

10. No questions on the revenue & expenditure guidelines for May 2010.

11. Next meeting, Thursday, June 17th, 2010 at 4 p.m. at Breakwater Park.

12. Moved by Mercier seconded by Mick to adjourn. M/C
Meeting adjourned at 5:45 p.m. Minutes submitted by
Linda M. Belongia
Administrator