Com of the Whole Mts 7/6/2010

Minutes of the Committee of the Whole meeting held on Tuesday, July 6th, 2010 pursuant to notice duly given.
1. Meeting called to order at 6 p.m. by Mayor Fulton.
2. Roll call: Mayor Fulton, Ed Young, Roger Reed, John Wittkopf, Al Schreiber, Joe Stiloski, Marlene Zahn, Dick Doeren, Pete Nelson, Jim Stiloski, Jack Maas and Atty. Calvert. Also present: Robert J. Mommaerts, P.E. Director of Public Services and Linda Belongia Administrator and as recording secretary.
3. Mayor asked that agenda items 5 c, 5 d & 5 h be moved up after agenda item 5.
Moved by Maas seconded by Wittkopf to approve of the agenda as amended.
Motion carried upon verbal voice vote. 10 ayes
4. Public appearances/correspondence: Letter of appreciation from Oconto Memorial Hospital; Electronic reminder from Chamber of Commerce re: Lt. League Tournament; Rural Water E-News; Correspondence from Time Warner; DNR Letter RE: Gypsy Moth Program;
Mayor also stated Time Warner is very happy to be here in the City of Oconto, change over will take effect midnight on 7/12/2010.
5. Discussion/recommendation on:

c. Recommendation from Finance to accept low bid from DeGroot, Inc., from Green Bay, WI for Contract OC-10-A for $1,084,962.24. Work to include Broadway, Huron, Superior, Copper Culture Way and Cook Avenue.
Moved by Maas seconded by Wittkopf to accept recommendation from Finance and recommend to Council to accept low bid from DeGroot, Inc., from Green Bay, WI for Contract OC-10-A for $1,084,962.24.
Zahn questioned where the work will be on Superior? Mommaerts stated from Main Street intersection of Superior to the River; Jim Stiloski questioned if Superior will be done first to get that completed before the start of the school season; Mommaerts stated he will bring this up during the pre-construction meeting and recommend it to the contractor.
Motion carried upon verbal voice vote. 10 ayes

d. Maas stated the motion from BPW regarding the 2010 Sidewalk project was amended at the Finance meeting to include the resealing of the colored concrete on Main Street which was part of the low bid submitted by United Construction.
Moved by Wittkopf seconded by Jim Stiloski to accept recommendation from Finance and recommend the same to Council to accept low bid from United Construction for the 2010 Sidewalk project in the amount of $16,885.50 which includes the resealing of the colored concrete on Main Street.
Jim Stiloski questioned if we have cleared up the sidewalk issue? Mayor stated we are working on that.
Motion carried upon verbal voice vote. 9 ayes 1 no – Joe Stiloski

h. Discussion on recommendation from BPW to apply for an HSIP grant for the Main Street/Superior Avenue intersection estimated to be $20,200 with city share if awarded at 10%.
Mayor stated this will help to make this a safe crossing intersection;
Moved by Wittkopf seconded by Zahn to recommend approval to Council to submit the application for a HSIP grant for the Main Street/Superior Avenue intersection.
Jim Stiloski stated he spoke with the Police Chief and another major problem in this area is parking. Mommaerts stated the school is also applying for a grant under the safe routes to schools program for this area. Joe Stiloski questioned what if we don’t get the grant? Mayor stated then we don’t do the project.
Motion carried upon verbal voice vote. 10 ayes
j. Discussion on Rustic Road Resolution for .25 miles (Park Avenue CTH S to Town line).
Mayor stated back in 2003 we were unsuccessfully in getting this designation for this road; Vicki Bostedt is pursuing this; met with the Tn of Lt River will be on their agenda in 2 wks for formal action; has gone door to door to get support from residents along the road; Bostedt stated of the 72 counties in Wisconsin, we are one of 14 who don’t have a Rustic Road; total road is 2.2 miles and city portion is .25 miles.
Moved by Schreiber seconded by Doeren to recommend to Council approval of the Rustic Road Resolution for .25 miles (Park Avenue CTH S to Town line.)
Motion carried upon verbal voice vote. 10 ayes

a. Discussion on recommendation from Finance on lease for Kiwanis. Atty. Calvert stated this was previously discussed by the Council…insurance was an issue; felt old lease had some questions…some things don’t apply anymore; met with Don LaFortune and Rob Charapata from the Kiwanis….draft is for a 20 yr lease; insurance issue has been resolved; Wittkopf questioned previous discussion stated a couple of units were sold? Atty. Calvert stated the Kiwanis went back to those two clubs and told them they (Kiwanis) couldn’t sell the storage units, language is now clear, can sublease, not sell; Atty. Calvert stated he did delete a paragraph referencing the declining value of the storage unit bldg…city gave this up, but realizes the Kiwanis will continue to utilize the property.
Moved by Wittkopf seconded by Schreiber to recommend to Council approval of the Kiwanis Lease as drafted by Atty. Calvert.
Motion carried upon verbal voice vote. 10 ayes

b. Discussion on recommendation from Finance to establish a $175 fishing tournament fee. Mayor stated he made this request to the Harbor Commission…felt this was a way to balance to get some compensation for the city; referenced what fee is paid to rent Holtwood Sporting complex;
Moved by Wittkopf seconded by Reed to accept recommendation from Finance and recommend to Council approval of establishing a $175 fishing tournament fee.
Motion carried upon verbal voice vote. 10 ayes

e. Mayor stated at finance action as tabled on the roof proposals to a special meeting on 7/13.

f. Moved by Maas seconded by Doeren to accept recommendation from Finance and recommend to
Council approval of the listing of accts. payables for $377,637.51; payroll for $110,308.22 and financial
reports.
Motion carried upon verbal voice vote. 10 ayes

g. Moved by Maas seconded by Wittkopf to accept recommendation from BPW and recommend Council
approval of paying McDonald Street from Robin Lane to Hwy overpass at a cost of $2,067.25, of which
city share will be $1,000.
Zahn questioned who will do the work? Mommaerts stated the County will.
Motion carried upon verbal voice vote. 10 ayes

i. Mayor stated we have received the deed from DOT giving the City of Oconto 20.31 acres.
Moved by Maas seconded by Schreiber to recommend to Council to accept the 20.31 acres from the DOT.
Motion carried upon verbal voice vote. 10 ayes

k. Discussion on draft Charter Ordinance creating an appointed position for the city attorney. Jim Stiloski suggested we have a term in the ordinance, such as two years.
Moved by Maas seconded by Zahn to recommend to Council the draft Charter Ordinance creating an appointed position for City Attorney with a two year term.
Motion carried upon verbal voice vote. 10 ayes

l. Mayor stated on the listing of committee appointments/reappointments he has one correction, Jenny Holmgren has declined appointment to the Library Board, but Debra Schroeder has accepted.
Moved by Schreiber seconded by Wittkopf to recommend to Council acceptance of the Mayor’s appointments as presented with the amendment regarding the Library board.
Motion carried upon verbal voice vote. 10 ayes

m. Moved by Wittkopf seconded by Schreiber to recommend Council approval of the listing of operator’s licenses and a Temp Class B license to the Jaycee’s.
Motion carried upon verbal voice vote. 10 ayes

n. Moved by Wittkopf seconded by Schreiber to recommend to Council approval of the Preliminary Resolution regarding OC-10-A.
Motion carried upon verbal voice vote. 10 ayes

o. Mayor stated we have four engineering firms interested in giving us a proposal regarding development of Brazeau Avenue/Business 41. Special council meeting will be held on 7/28 for this.

6. Regular Council meeting, Tues., July 13th, 2010 at 6 p.m.

7. Moved by Zahn seconded by Wittkopf to adjourn. M/C
Meeting adjourned at 6:35 p.m.


Minutes submitted by
Linda M. Belongia,
Administrator