P&F Minutes 8/9/2010

“Unapproved”

Minutes of the Police & Fire Commission meeting held on Monday August 9, 2010 pursuant to notice duly given.

1. Meeting called to order by Vice President Berth at 6:00 p.m.

2. Roll Call: Gene Berth, Tim Longsine, Steve Gering and Jim Lacourciere.
Also present: Chief Jack Mlnarik, Chief Dale Carper and Chief Don Phillips
Excused: Ron Hayes
3. Moved by Longsine seconded by Gering to approve of the agenda as presented.
Motion carried upon verbal voice vote. 4 ayes

4. Moved by Lacourciere seconded by Gering to accept and place on file the
meeting minutes from 07/12/10.
Motion carried upon verbal voice vote. 4 ayes

5. Public Input/Correspondence:
Chief Carper reported that he received a letter from Mary Rosner, coordinator for the Safe Routes to School Program stating that she took a new job in Marinette…she coordinated grants that have been applied for but not sure where that’s at; Chief Mlnarik stated the department was awarded a bronze plaque as recognition for its participation in the MDA fundraiser; Mlnarik reported that he wrote a letter to Krist Oil asking if they would consider donating a special foam used for fighting ethanol fires…received a check in the mail today for $960.00 from them for purchase of the foam; Mlnarik stated the department received a thank you from the family of Bill Bates for honoring him by making him “Fire Chief for a Day”; Longsine stated this was good public relations…the guys have been doing a lot of good in the community;

6. Discussion/action/possible recommendation on:
a. Cadet Program;
Chief Carper reported they are working on converting literature for us…has liability released typed up, needs approval from City Attorney; Carper stated he asked for input from Community Enrichment Committee, Ron Banach and officers but didn’t hear back from them…Enrichment Committee said to just keep them posted;

b. Police Dept. Policy Regarding Selection Process;
Chief Carper stated he had forwarded the Selection Process part of the policy along with comments to Attorney Kalny; Kalny went through policy and added his own comments; Carper stated he would take his comments under advisement and submit another copy to the Commission; Discussion on involvement of the Commission…how involved should/do they want to be in process; Berth questioned Carper if he goes according to how the Commission ranks candidates; Carper stated that he and the Commission are usually in agreement; Longsine commented on Kalny suggesting the background investigation be done proceeding a qualified offer of employment…why put more money into process before we have too; Carper agreed stating the background checks can run $1,500.00 -$2,000.00; Carper stated Kalny will be reviewing the disciplinary procedure next;

c. Ordinance Requiring Secured Key boxes;
Chief Mlnarik stated that he had received some input already regarding creating this ordinance which would require secure key boxes for all new construction that has an automatic fire alarm system…would prevent the fire department from having to break windows/doors to gain access if the alarm system were activated; Mlnarik stated as far as compliance for businesses already in existence, they would be given 18 months to purchase a key box; Discussion on what entities would be required to have key boxes; Gering questioned what fire code we adopted…had concerns of what the ordinance should include…refer to building codes…look at internal policy for key control; Mlnarik stated the ordinance would include any facility with a fire alarm system and there would be a system within the fire truck for key control that is electronically encoded, each individual has an authorization code; Gering questioned during a fire scene would you ever give police dept. a key; Phillips stated the only entity that controls the keys is the fire dept.; Gering questioned whether there is a policy written for key control …internal policies need to be in place before presenting to Council; Gering suggested to ask owners to have a master key for all locks on all doors; Gering questioned compliance and enforcement…who’d enforce if businesses don’t comply?; Mlnarik stated non-compliance could be added as a special assessment on taxes; Gering also remarked that although this is a city ordinance there are properties outside the city that we protect through contracts…how do we enforce…have towns adopt city ordinance requiring boxes; Berth stated we need to keep on this to get in place;

d. Proposed Standard Operating Guidelines;
Mlnarik stated he would like the commission members to review policy but because of the amount of material involved he wasn’t sure how they’d like to go about it…if only review a few at each meeting it will take years to get through; Gering questioned if there were titles to the guidelines…review higher priority ones first; Lacourciere asked for a synopsis of each one; Mlnarik stated he would like them to see the whole thing…we have a policy manual but will be adopting guidelines; Longsine suggested to give us a few to see what we are looking at; Berth stated he would rather look at 100’s of pages at a time rather than just a few…bring a few to the next meeting to see what we will be dealing with;

e. Sale of Scuba Equipment;
Mlnarik reported that scuba equipment was purchased some years ago and has just been sitting all this time without being used…brought equipment to Green Bay Scuba and was told they would purchase it for $250.00…would like permission to sell;
Moved by Longsine second by Lacourciere to sell scuba equipment to Green Bay scuba for $250.00.
Motion carried upon verbal voice vote. 4 ayes

7. Review Police Fire and Ambulance Dept. reports;
Chief Carper stated he received a notice that the Justice Assistance Program is accepting equipment grants for traffic data collection program that will be State mandated;
Moved by Longsine seconded by Gering to approve and place on file the
Dept. reports as presented.
8. Review expense and revenue dept. reports;
Moved by Lacourciere seconded by Gering to accept reports and place on file.
Motion carried upon verbal voice vote. 4 ayes
9. Moved by Lacourciere seconded by Longsine to approve of the listing of
accts payable in the amount of $14,232.53
10. Report on meeting/conferences/seminars;
Mlnarik stated he will be going to Chicago next week for Fire Chief training along with John Reed who will have leadership training and in September he will attend a program in Maryland to learn to plan, develop and implement training responsibilities involved in a training program; Chief Carper reported he will be going to Wausau next week for the Police Chief’s Convention;
11. Moved by Longsine seconded by Gering to adjourn. M/C
Meeting adjourned at 7:15 p.m.


Submitted by: Carol Stewart
Deputy Clerk/Treasurer