Finance Minutes 12/7/2010

Minutes of the Finance meeting held on Tuesday, December 7th, 2010 at city hall pursuant to notice duly given.

1. Meeting called to order at 5:30 p.m. by Chairperson Maas.
2. Roll call: Jack Maas, Dick Doeren, Ed Young, Roger Reed, and Terri Berth. Also present: Dale Carper, Jim Stiloski, Atty. Calvert and Linda Belongia Administrator and as recording secretary.
3. Moved by Young seconded by Reed to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes
4. Correspondence/public appearances: Letter provided to finance members from Atty. Calvert regarding municipal services and the PILOT program. Maas stated this can be placed on a future finance agenda.
5. Discussion/recommendation on:
a. Recommendation from BPW and OUC on Change Order #2 adding work to Contract OC-10-A for the reconstruction of Cook Avenue from Charles Street to Evergreen Street.
Moved by Doeren seconded by Reed to accept and recommend to committee of the whole Change Order #2 adding work to Contract OC-10-A for the reconstruction of Cook Avenue from Charles Street to Evergreen Street.
Discussion. Berth stated work has already started…change order after the fact? Belongia referenced policy created by council on process for change orders; Reed questioned if the proposed developments spurred this work? Maas stated yes.
Motion carried upon verbal voice vote. 5 ayes
b. Moved by Berth seconded by Doeren to accept and recommend to committee of the whole the recommendation from BPW to advertise and accept bids for crushing recycled material at Brewery Pit. Funds have been requested to be carried over from 2010 and the remainder is in the 2011 budget.
Motion carried upon verbal voice vote. 5 ayes
c. Maas stated no action necessary on purchase of Lot 1 Plat of Rapid River Estates as the Utility Commission at their meeting on 12/6 are making a counter offer on this lot. No recommendation at this time.
d. Discussion on Cadet Policy. Maas stated this is an excellent program and very beneficial to the city; Chief Carper stated the only difference is our program will allow for the Cadet’s to issue parking violations.
Moved by Reed seconded by Young to accept and recommend to Committee of the Whole the Cadet Policy.
Motion carried upon verbal voice vote. 5 ayes
e. Discussion on draft financial policy. Maas stated his appreciation to Atty. Calvert for bringing this to finance; Maas stated after discussing this with Belongia is recommending we refer the draft to our auditors for their review and comments.
Moved by Doeren seconded by Young to send the draft to our auditors and bring back to finance with their recommendation.
Motion carried upon verbal voice vote. 5 ayes
f. Moved by Doeren seconded by Reed to approve and recommend to committee of the whole the listing of accts payables for $1,038,140.65; payroll for $115,797.06; and financial reports.
Motion carried upon verbal voice vote. 5 ayes
6. Moved by Berth seconded by Young to adjourn. M/C
Meeting adjourned at 5:40 p.m. Linda M. Belongia
Administrator