BPW agenda 1/31/2011

“Unapproved”

Minutes of the Oconto Board of Public Works committee meeting held on Monday,
January 31, 2011.

1. Meeting called to order at 6:00 p.m. by Chairperson Hayes
2. ROLL CALL: Ron Hayes, John Wittkopf, Gary Bancroft and Mike Destache.
Absent: Joe Stiloski
Also present: Mayor Fulton, Jeremy Wusterbarth, Bob Mommaerts and Carol Stewart as recording secretary.
Hayes welcomed Gary Bancroft as the new member to the board;
3. Chairperson Hayes requested the agenda to be amended to allow Item (6e) moved up for discussion;
Moved by Wittkopf seconded by Destache to approve amended agenda.
Motion carried upon verbal voice vote. 4 ayes
4. Moved by Wittkopf seconded by Destache to approve and place on file the minutes from the December 28, 2010 meeting.
Motion carried upon verbal voice vote. 4 ayes
5. Correspondence/Public Input:
a) Mommaerts reported that as a result of the city receiving a grant through the Safe Routes to School program, training sessions are required to learn how to bid projects; Mommaerts also included the budget for Oconto Elementary Safe Routes to School…some infrastructure items included: construction of paved trail to back of school from Elm Street; completion of sidewalk along Elm Street from McDonald to Doran; sidewalks on eastside of Scherer Avenue from First Street to Seventh Street; median islands on Superior and Main Streets running north and south of intersection; paved trail from William Bake Circle to school;
b) 2011 State Highway aid will consist of $348,363.49 for general transportation aid and $33,366.61 for connecting highway aids; Mommaerts stated that there’s a shortfall of $13,000.00…will take out of the storm sewer budget, which will have a remaining balance of $6,000;
c. Wusterbarth detailed some of the MAR-OCO landfill totals…cost per ton is $45.00 vs. $37.00 last year…2010 total cost $38,965.95; Dumpster costs were at $8,145.00 in 2007 and at $2,200.00 for 2010; Hayes questioned if new recycling requirements have to be announced; Wusterbarth stated that new requirements are listed on the recycling schedule…i.e. recycling oil filters and soiled rags;
6. DISCUSSION/RECOMMENDATION/ACTION ON THE FOLLOWING:
e) Jenni Hamann, Pat Telford, Ken and Mike Thompson and Dick Doeren were present regarding Business 41 construction; Mayor Fulton referred to the public meeting that was held on 01/27/11…all concepts were well received…BPW committee will make recommendation to council…made it clear that nothing would be done to hurt businesses on the intersection of Main/Highway 22; Hayes stated at public hearing Mayor asked for a show of hands asking whether to leave intersection as is or putting in a round-about…vote was pretty even; Mommaerts stated that the round-about moves traffic the easiest…county highway commissioner said they have no problem with plowing round-about…round-about fits fairly well into that corner…could leave as concrete…not a maintenance issue every 5 years; Hamann stated a round-about would not be a good option for her business with semis having to come out on to one; Bancroft stated he is in favor of round-about but need to protect businesses; Mayor added that a round-about is not perfect for every location…do everything we can to minimize conflict; Discussion on how the different design concepts would affect the businesses on the intersection; Mike Thompson stated the design (Map #3) with the mountable curds would be the least conflicting of the three; Discussion on driveway openings…can some be removed? Hayes stated maybe some can be widened, some removed…make highway as safe as we can and something that will hold up…concrete maybe the way to go…more cost initially, but worth it in the long run; Wittkopf questioned Hamann and Thomson’s if they want to keep the driveways they have…they stated they would like to keep what they have; Discussion on making changes to intersection due to safety concerns; Mike Thompson stated he can’t remember the last time there was an accident at the intersection…with traffic down that won’t be an issue;
Moved by Wittkopf seconded by Destache to recommend to City Council to approve Map Option #3 with providing as many exit/entrance driveways as possible.
Motion carried upon verbal voice vote. 4 ayes
Hayes asked if there were any comments; Wittkopf stated the traffic lights on McDonald Street have to go…no reason for them…go back to stop signs; Doeren disagreed…stated that there’s more traffic than you believe, especially in the summer with kids; Wittkopf mentioned the cost of having the traffic lights…electricity and maintenance…$6300.00 per year;
a) Mommaerts reported that our fuel contract with NEW Energy expired at the end of 2010; Mommaerts had included a copy of newly proposed contract along with fuel proposals from 2010; Discussion and decision made to seek bids with specification that delivery of fuel must be made to shop;
Moved by Wittkopf seconded by Bancroft to advertise for bids for 2011 fuel purchases;
Motion carried upon verbal voice vote. 4 ayes
b) Moved by Wittkopf seconded by Destache to recommend to City Council to approve request from Copperfest Committee for street closures during the celebration on June 10th, 11th and 12th, 2011.
Motion carried upon verbal voice vote. 4 ayes
c) Mommaerts submitted bid results for crushing recycled materials…low bid was from Boulanger Construction of Green Bay at $2.90 per cubic yard…in 2009 the low bid was $4.03; Mommaerts stated the estimated quantity to be crushed is 24,000 cubic yards which would amount to $69,600; $44,000 has been budgeted…whatever is over the budgeted amount will come out of JT funds; The crushed material will be used on the construction of Brazeau Avenue;
Moved by Wittkopf seconded by Destache to recommend to City Council to approve the contract for crushing materials to Boulanger Construction in the amount of $2.90 per c/y;
Motion carried upon verbal voice vote. 4 ayes
d) Discussion on email from Kale Proksch regarding a city-wide clean-up…was one being planned and if so, when; Hayes stated that the Chamber of Commerce was in the planning stages of having a Community Beautification Day on 5/21/11..it would include various groups getting together…divide the city in parts and clean up those areas; Bancroft stated he thought a city-wide clean-up was already in place; Wusterbarth stated that every Thursday residents are allowed to put items out at the street but they are charged for the pick-up;
7) Moved by Bancroft seconded by Wittkopf to accept the reviewed accounts payable reports in the amount of $84,620.51.
Motion carried upon verbal voice vote. 4 ayes
The reviewed revenue/expense guidelines were accepted and placed on filed.
9) Next meeting: February 28, 2011.
10) Moved by Wittkopf seconded by Destache to adjourn. M/C
Meeting adjourned at 7:20 p.m.



Minutes submitted by:
Carol Stewart,
Deputy Clerk/Treasurer