Bd of Public Works minutes from 4/27/09

Minutes of the Oconto Board of Public Works committee meeting held on Monday,
April 27, 2009

1. Meeting called to order at 6:00 p.m. by Chairperson Hayes
2. ROLL CALL: Ron Hayes, John Wittkopf, Scott Stewart and Mike Destache
Also present: Bob Mommaerts, Jeremy Wusterbarth and Mayor Nerenhausen
Excused: Lloyd Heier
3. Moved by Wittkopf second by Stewart to approve agenda as presented.
Motion carried upon verbal voice vote. 4 ayes
4. Moved by Stewart second by Wittkopf to approve and place on file the minutes from the March 31, 2009 meeting.
Motion carried upon verbal voice vote. 4 ayes
5. PUBLIC INPUT:
6. CORRESPONDENCE:
a) Email-WDOT Secretary’s Office;
E-mail was in response to Mommaerts questioning the eligibility to obtain financing for city projects; Hayes stated the email was telling us why we would not get any money…not a federally eligible project; Mayor stated he talked to Kagen about projects and they will look into this and see what they can do;
7. DISCUSSION/RECOMMENDATION ON THE FOLLOWING:
a) Request from Police Department to maintain Police squad cars;
Dennis Ladwig and Mike Hoppe always took care of maintenance of the squads and both are or will be retiring; Wittkopf questioned if this would get charge back to the Police Dept, which it would;
Moved by Wittkopf second by Stewart to approve the request from the Police Dept. to maintain their vehicles;
Motion carried upon verbal voice vote. 4 ayes
b) Request to close part of Huron Avenue on May 16, 2009 for Bicycle Poker Run;
Letter making the request was received from Lynn Stamsta of the Nautical Inn; Dale Steffenhagen and Nick Stamsta were present; Wittkopf questioned if they shut down road every year; Dale and Nick stated that they had not made the request in previous years, but want to close off area for safety reasons; Wusterbarth stated he will drop off barricades on the morning of the event;
Moved by Stewart second by Wittkopf to approve request to close part of Huron Avenue for Bicycle Poker Run on May 16, 2009
Motion carried upon verbal voice vote. 4 ayes
c) Request to purchase use 1993 International truck with plow and wing - $18,000.00;
Wusterbarth stated they are looking to replace a 1985 truck that is in rough shape. Wusterbarth stated that he and Jim Hanson looked at the truck and it is in really good shape, very well maintained; Wittkopf questioned if there is money in the budget? Wusterbarth stated there is 44,000.00 remaining in the budget for equipment replacement; Stewart questioned what would be done with the old truck; Wusterbarth said it would be put up for sale…maybe we’d get $1,000.00 for it;
Moved by Destache second by Stewart to recommend to Council to approve request to purchase 1993 International truck with plow and wing not to exceed the cost of $18,000.
Motion carried upon verbal voice vote. 4 ayes
d) Request for approval to fill south road ditch in front of 1371 & 1381 McDonald Street;
Mommaerts explained that this is a maintenance problem for the property owners to be able to cut the grass there; Wittkopf questioned if the ditch was part of the owners property…Mommaerts stated it was in the city’s right of way; Mayor said he didn’t think we should fill in the ditch unless we get an affidavit from the neighbor to the east to be sure he has no problem…find out how it drains; Wittkopf questioned why not wait until we do McDonald Street; Mommaerts stated that will happen eventually, but just don’t know when; Mayor stated if property owners made request to have filled-in for their convenience they should be responsible for the cost of fill;
Moved by Wittkopf second by Stewart to allow property owners to fill ditch at their own expense.
Motion carried upon verbal voice vote. 4 ayes
e) Award of Contract OC-09-A, Utility and Street Construction, Michigan Avenue;
Mommaerts submitted listing of bid tabs with the total proposal amount s and an alternate amount using city base course; Mommaerts recommended accepting bid from Peters Concrete and allowing them to supply road base…only a savings of $3,600.00 if we used our gravel;
Moved by Wittkopf second by Stewart to recommend to Council to award contract of OC-09-A to Peters Concrete at the cost of $181,884.90 which includes road base;
Motion carried upon verbal voice vote. 4 ayes
Review accounts payable reports;
Wittkopf questioned why the phone charges for the city assessor came out of public works account? Clerk stated it was most likely due to an error when entering account numbers and will be corrected;
Moved by Wittkopf second by Stewart to approve the reviewed accounts payable reports.
Motion carried upon verbal voice vote. 4 ayes
9) Moved by Wittkopf second by Stewart to approve the reviewed revenue/expense guidelines.
Motion carried upon verbal voice vote. 4 ayes
10) Report approval of attendance of seminars/meetings/conferences.
Mommaerts and Wusterbarth will be attending APWA conference in May
11) Next meeting: To be scheduled as needed.
12) Moved by Wittkopf second by Stewart to adjourn. M/C
Meeting adjourned at 6:17 p.m.


Minutes taken by
Carol Stewart
Deputy Clerk/Treasurer