Finance 6/2/09 Minutes

Minutes of the Finance Committee meeting held on Tuesday, June 2nd, 2009 at city hall pursuant to notice duly given.

1. Meeting called to order at 5:30 p.m.

2. Roll call: Jack Maas, Dick Doeren, Joe Stiloski, Tom Fulton and Ed Young. Mayor Nerenhausen and Linda Belongia, Administrator as recording secretary also present.

3. Moved by Stiloski seconded by Doeren to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes

4. No correspondence or public input.

5. Discussion/recommendation on:

a. Chairperson Maas stated we were notified that the grant application we applied for 75% funding for the public works building has changed how they are allocating the funds, we now can only receive a maximum of
$100,000; Bd of Public Works met last night and Bob Mommaerts has
been directed to bring plans on what a building would cost. No action
required at this time.

b. Moved by Doeren seconded by Fulton to recommend to Com of the
Whole the proposal from Quarles & Brady for legal services creating TID
No. 4.
Motion carried upon verbal voice vote. 5 ayes

c. Discussion on ElectroVote for Council Chambers. Maas stated we had a demo at our last meeting, feels it is something we need…will take first
person voting off the hot seat, alderpersons will vote based on their own
decision; Fulton stated this will be more professional; Joe Stiloski stated we don’t need to spend money…see’s no need for this; Young stated the
county has been using a voting system for many years and are looking at
replacing that model with a newer one;
Belongia stated the lease purchase plan funds can be found within the current year’s budget.

Moved by Fulton seconded by Doeren to recommend to Com of the Whole the purchase of the ElectroVote system for Council Chambers at a cost of
$3,990.
Motion carried upon verbal voice. 4 ayes 1 no – Joe Stiloski

d. Discussion on recommendation from the Industrial Development Commission on proposal for UP Engineers and Architects to do six soil
boring tests and provide a report on the results for the property at 235
Cook Avenue, Oconto, WI at a cost not to exceed $4,800.
Maas stated this will be very beneficial to the city, will tell how large of
footers will be needed, could be a money saver to a developer; Doeren
stated this is something we will have to do anyway; Joe Stiloski
questioned why should city pay for this? Mayor stated we have to show
developers this is a buildable site; Joe Stiloski stated we already are
looking at other liabilities on this site; Mayor stated the chloride and
petroleum issues are not a liability; Fulton stated we need to remove all the encumbrances we can, theses tests will be done for a nominal fee with
a big return; Doeren stated need this for structural; Joe Stiloski
questioned Al Walker who was present from UP Engineers and Architects
how often does his firm do these types of testing? Walker stated all the
time in Northern Wisconsin and the Upper Peninsula;

Moved by Doeren seconded by Fulton to recommend to Com of the Whole
to accept proposal from UP Engineers and Architects to do six soil boring
tests and provide a report on the results for the property at 235 Cook
Avenue, Oconto, WI at costs not to exceed $4,800.00.

e. Moved by Joe Stiloski seconded by Young to approve and recommend the same to Committee of the Whole the listing of accounts payables for
$996,075.99; payroll for $112,907.93 and financial reports.
Motion carried upon verbal voice vote. 5 ayes

Joe Stiloski reminded the other finance members we need to keep in mind that the state is cutting the percentage of revenue to municipalities;

6. Moved by Doeren seconded by Fulton to adjourn. M/C
Meeting adjourned at 5:45 p.m.


Minutes submitted by
Linda M. Belongia,
Administrator