Minutes of Bd of Public Works Meeting

Minutes of the Board of Public Works meeting held on Monday, July 27th, 2009 at city hall pursuant to notice duly given.

1. Meeting called to order at 6 p.m. by Chairperson Ron Hayes

2. Roll call: Ron Hayes, John Wittkopf, Mike Destache, Lloyd Heier and Scott Stewart.
Also present: Mayor Nerenhausen, Bob Mommaerts, Jeremy Wusterbarth and Linda Belongia, Administrator and as recording secretary.

3. Moved by Heier seconded by Stewart to approve of the agenda as
presented.
Motion carried upon verbal voice vote. 5 ayes

4. Moved by Wittkopf seconded by Heier to approve as typed and place on file the minutes from the 6/29/09 meeting.
Motion carried upon verbal voice vote. 5 ayes

5. No public input

6. Correspondence:
a. Wm. Cook’s intent to retire 12/17/09; Wusterbarth stated Cook may
use some vacation time before that so he hasn’t given his official end
date; Hayes stated he appreciated the heads up on this;

Verbally Belongia instructed to take this retirement notice to Wage & Personnel.

b. Letter from Senator Hansen in response to Mommaerts contacting him in opposition to the proposed version of the senate budget that included a
provision to require all public works projects greater than $25,000 to be
bid out;

c. July 2nd, 2009 Legislative Bulletin that noted the state budget cuts in revenue and increases in tipping fees; Hayes asked Mommaerts and
Wusterbarth to budget accordingly.

7. Discussion/recommendation on the following:
a. Collecting fees for street construction done on parcel # 265-32- 20062078, 710 Fifth Street, Oconto, WI; Wittkopf stated the BPW dealt
with this before and denied forgiving, Com of the Whole is the one that
should handle this;

Moved by Wittkopf seconded by Heier to recommend to Com of the Whole how the fees will be collected for parcel # 265-32-20062078, 710 Fifth
Street, Oconto, WI.
Motion carried upon verbal voice vote. 5 ayes

b. Request for variance or driveway apron at County Recycling Center. Wusterbarth stated Ted Rockwell called him, they want to remove the
6’ strip that’s in between the existing driveways; Mommaerts stated a map
should be submitted to show what they want to do;

Moved by Wittkopf seconded by Stewart to direct that a letter be sent to Ted Rockwell asking for a map and plans for what they intend to do.
Motion carried upon verbal voice vote. 5 ayes

c. Request for additional driveway opening at LeTourneau Plastics, Inc;
Mommaerts stated they want a third driveway for their property;
Wusterbarth stated he has no problem with this; Stewart questioned what
the purpose is to require a 35’ driveway; Mommaerts stated that is
required by ordinance, and LeTourneau’s are requesting a larger opening for future plans; Mommaerts stated they also should have to submit a
map; Hayes stated he appreciates that they are expanding;

Moved by Wittkopf seconded by Destache to contact LeTourneau’s and ask for a map.
Motion carried upon verbal voice vote. 5 ayes

d. Bids received for Public Works building; Mommaerts stated he drew up
plans and the bid document and sent them out; two bids were received;
one from Best Built, Inc for $693,167.42 and the other from United
Construction for 730,914.00; Discussion. Quote to repair current buildings
$200,000; Belongia stated Rural Development has notified us they have
access to some funding sources; would be a grant and previously the
maximum they told us they could commit to was $100,000, we’re trying to
confirm this amount; Rural Development also has funds that we could
apply for as a loan to be used to help with funding the new building.

Moved by Heier seconded by Wittkopf to refer to Finance bid(s) received for the Public Works Bldg. Specifications called for the successful bidder
to design and build the public works building per Mommaert’s plans.

Motion carried upon verbal voice vote. 5 ayes

e. Report on the Intersection safety evaluation for Superior Ave and Main
Street. Information stated that crash reports were analyzed at this intersection and it was discovered that only nine crashes occurred over a
6 ½ year period; no strong trends were evident based on this data; the
report identified the following safety concerns and potential safety
improvements: Intersection sight distance is poor when stopped on both approaches of Superior Ave and looking east or west; contributors to the
poor intersection distance is the intersection angle of the skewed
intersection and vision blocking due to buildings and parked vehicles near
the intersection; Report stated for safety improvement that parking near
the intersection be restricted and the city investigate warrants to determine
if a 4-way stop controlled intersection is warranted.

Moved by Wittkopf seconded by Stewart to accept the report and place on file.
Motion carried upon verbal voice vote. 5 ayes

f. Discussion on underground electric along S.T.H. 22. Mayor stated he would like to see the electric lines buried underground; this would at least
allow for burying the conduit; would go down south side of road; crossing
from side to side and crossing three times from side to side; would run parallel with Hwy 22; would allow for future planning etc; now is the time
to do it with the construction going on;

Moved by Heier seconded by Stewart to recommend to the Com of the
Whole that the PVC be Installed and capped now based on the design
drawn by WPS with three locations for road crossings identified.
Motion carried upon verbal voice vote. 5 ayes

g. Contract change order for additional utility & street work on S.T.H. 22. Mommaerts stated we met with DOT and they agreed to pay ½ the costs
of lowering the watermain; three sewer laterals will also have to be
raised… we need to get the work done and argue with the state later on
the costs…will be a utility expense and the city will receive jurisdictional
transfer money; Wittkopf stated he still doesn’t agree with moving the
road;

Moved by Wittkopf seconded by Heier to recommend to Finance to accept
the contract change order #1 for Peters Concrete Company in the amount
of $63,825.00.
Motion carried upon verbal voice vote. 5 ayes

h. Discussion on the proposed sidewalk criteria;
Moved by Wittkopf seconded by Stewart to recommend to the Com of the Whole that the proposed sidewalk criteria be adopted.
Motion carried upon verbal voice vote. 5 ayes

i. Detour of S.T.H. 22 from Cook Avenue to Howard Lane. Mayor stated we have a black top strip between Howard Lane and the Kelly Pickle
Property recommends we make this the detour during the construction on
hwy 22; this will allow the work to be completed on 22 without having
traffic in this are;
Moved by Stewart seconded by Heier to approve of the detour as presented from Cook Avenue to Howard Lane for S.T.H. 22.
Motion carried upon verbal voice vote. 5 ayes

8. & 9. Moved by Wittkopf seconded by Heier to approve of the listing of accounts payables for $30,079.84 and the expense and revenue reports
as presented.
Motion carried upon verbal voice vote. 5 ayes

10. No report on any meetings attended.

11. Next meeting, Monday, August 31st, 2009.

12. Moved by Wittkopf seconded by Destache to adjourn. M/C
Meeting adjourned at 6:47 p.m.



Minutes submitted by
Linda M. Belongia,
Administrator