Mts Finance mtg 10/6/09

Minutes of the Finance Committee meeting held on Tuesday, October 6th, 2009 at city hall pursuant to notice duly given.


1. Meeting called to order at 4:20 p.m. by Chairperson Maas.

2. Roll call: Jack Maas, Dick Doeren, Ed Young, Joe Stiloski and Tom Fulton. Linda Belongia, Administrator also present as recording secretary.

3. Moved by Stiloski seconded by Fulton to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes

4. Correspondence/public input: Belongia reported that the Lamountain lot on
Pahl Avenue was offered for the city to purchase; through the Director of
Public Services and Building Inspector/Assessor’s office the records were
checked and the city has no easements running through the Lamountain
property so with that information and discussion between the Mayor and
Belongia a call was made to the bank representing the property owner that the
city has no interest in purchasing this lot.

5. Discussion/recommendation on:

a. Tax exempt properties: Belongia provided an analysis of the report for tax exempt properties showing what the revenue could be if these entities
voluntarily agreed to paying a PILOT; for the analysis the 2009 city millage
of $7.05 was used; Mayor pointed out that the request for a voluntary
PILOT should be for what services these entities are receiving such as the
maintenance of our streets, etc under the public works budget and for
public safety, police & fire; Fulton agreed with Mayor this would make it
more palatable for those entities; Belongia stated based on the 2009 budget the
costs for these two depts. would equate to a $3.26 millage; finance agreed that if
this was what we would ask of the listing of our tax exempt properties it would
include the two entities, Housing Management Services and OCEDC that are
currently paying a voluntary PILOT which currently pays the full city millage, i.e.
$7.05 for 2009.

Moved by Stiloski seconded by Fulton to table Tax Exempt Properties to
the November Finance meeting.

Belongia to recalculate using the lesser rate and bring that to the next meeting.

Motion carried upon verbal voice vote. 5 ayes

b. Discussion on recommendation from BPW on bids received for
renovating the public works building; $225,000 plus additional $74,965 for
HVAC;
Moved by Fulton seconded by Doeren to table to the November meeting and
authorize Belongia to research rates for borrowing for the renovations.
Motion carried upon verbal voice vote. 5 ayes
Finance meeting minutes
10/6/09
Page 2

c. Discussion on proposal from Fence Link; Maas stated this was before the
finance committee last month and was sent back to BPW which has
resulted in a savings as some of the work will be done by our employees;
Stiloski stated concern on spending money we don’t need to;
Moved by Doeren seconded by Fulton to accept recommendation from BPW and
recommend to Com of the Whole approval of the proposal from Fence Link for
removing two existing double swing gates and re-installing new slide gates in the
amount of $3,575 with funds coming from the recycling budget.
Motion carried upon verbal voice vote. 4 ayes 1 no Stiloski

d. Belongia stated the recommendation from Harbor Commission on the shower
door quotes is pulled as this will come through with the 2010 budget requests per
Kale Proksch, Park & Rec Director.

e. Discussion on 2010 budget; Belongia stated the budget is a 0% increase as requested; moving ambulance dept under general fund;
revenues reflect increase from water utility tax; Maas stated if we don’t
encourage development the mill rate is going to have to go up; Stiloski
stated we need look at cutting, services, even people, have to stop
spending; our population is not growing and with the layoffs residents
cannot afford increases;

Belongia to check with our levy limit is on how much we can or cannot increase the mill rate;

Finance will meet on 10/13/09 at 5:00 p.m. to go over the budget and set up the
meetings schedule for the departments.

f. Moved by Doeren seconded by Fulton to accept and recommend to Com of
the Whole the listing of accounts payables for $274,386.45; payroll for
$120,229.60 and the financial reports.
Motion carried upon verbal voice vote. 5 ayes

6. Moved by Doeren seconded by Young to adjourn. M/C
Meeting adjourned at 4:53 p.m.


Minutes submitted by
Linda M. Belongia,
Administrator