Finance Minutes 1/5/2010

Minutes of the Finance Committee meeting held on Tuesday, January 5th, 2010 pursuant to notice duly given.

1. Meeting called to order by Chairperson Maas at 5:30 p.m.
2. Roll call: Jack Maas, Dick Doeren, Joe Stiloski, Ed Young and Tom Fulton. Also present: Mayor Nerenhausen and Linda Belongia Administrator and as recording secretary.
3. Moved by Young seconded by Fulton to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes
4. Correspondence/public input: Belongia stated the minutes from the 1/4/2010 OUC meeting and the December BPW meetings have been distributed at the alderpersons benches today.
5. Discussion/recommendation on:
a. Maas stated much discussion and research has been done on what to do with the public facilities building; looked at building new, financially couldn’t do that, so direction was given to look at repairing what we have and adding two cold storage bays; Stiloski questioned where will the funding come from; Belongia stated this project was included in the December capital project’s new issue we borrowed for; Doeren questioned if the two storage bays were a new thing…didn’t recall hearing about this before; Maas stated all along we knew these two bays were needed;
Moved by Fulton seconded by Doeren to accept recommendation from BPW and recommend to Com of the Whole to award the contract for the repairs to the Public Works bldg and the addition of two new bays to the existing plow storage garage to United Construction, Inc., Abrams, WI as the low bidder for $225,000.00.
Motion carried upon verbal voice vote. 5 ayes

b. Moved by Stiloski seconded by Young to accept recommendation from BPW and recommend to Com of the Whole approval of the final pay request to Peters Construction Company in the amount of $1,238.35 for Contract OC-09-A for Michigan Avenue reconstruction.
Motion carried upon verbal voice vote. 5 ayes

c. Discussion on request from Ayres Associates for approval of Change Order #1, final pay request and supporting documentation from Champion Services for the former Kelly Pickle property; Mayor stated no to change order…we are not paying any more; looking at the documentation the change order is for $0 as does the invoice generated by Champion;
Moved by Doeren seconded by Stiloski to recommend to Com of the Whole approval of the final pay request for $25,500.00 and supporting documentation to Champion, which will close out the abatement/demolition of the former Kelly Pickle factory project.
Motion carried upon verbal voice vote. 5 ayes

d. Discussion on request from Arnold and Roseann Coel for another deferment of their special assessment on their property; Belongia stated original assessment amount for this property was over $20,000; in 2002 deferral was granted for $14,452.18 of this amount based on 237’ of front footage the Coel’s have; payment has been made in full on 90’ of frontage assessment in the amount of $6,216.60 by the Coel’s; they have already been granted two deferrals; Mayor and Belongia instructed to contact the Coel’s to see how long of an extension are they asking for; property is up for sale, what is the asking price; Belongia stated the tax bill issued in Dec 09 had the first of eight installments based on the $14,452.18 as the second deferral period had expired…as the tax bill has already been generated, it needs to be satisfied; Belongia to schedule a special finance meeting before the 1/12 council meeting regarding the Coel’s request and the current outstanding tax bill;

e. Brief discussion on listing of non profit entities and requesting of them a payment in lieu of tax;
Moved by Stiloski seconded by Fulton to have this on the February Finance meeting allowing for additional time for discussion on how committee will proceed on this.
Motion carried upon verbal voice vote. 5 ayes

f. Moved by Stiloski seconded by Doeren to recommend approval to the Com of the Whole on the listing of accounts payables for $231,871.84; payroll for $110,810.36 and financial reports as presented.
Motion carried upon verbal voice vote. 5 ayes

6. Moved by Fulton seconded by Young to adjourn. M/C
Meeting adjourned at 5:55 p.m.


Minutes submitted by
Linda M. Belongia,
Administrator