Minutes-Special Council Mtg

Minutes of the Special Council meeting held on Tuesday, October 6th, 2009 at city hall pursuant to notice duly given.
1. Mayor Nerenhausen called to order the special council meeting at 5:00 p.m.
2. Roll call: Mayor Nerenhausen, Ed Young, Lloyd Heier, John Wittkopf, Al Schreiber, Joe Stiloski, Marlene Zahn, Dick Doeren, Tom Fulton, Jim Stiloski, Jack Maas and Atty. Mraz. Also present: Atty. Jim Kalny and Linda Belongia Administrator and as recording secretary.
3. Invocation and pledge of allegiance given by Alderperson Fulton.
4. Moved by Heier seconded by Zahn to approve of the agenda and addendum as presented.
Motion carried upon verbal voice vote. 10 ayes
5. No correspondence or public input.
6. Mayor stated the council may vote to convene into Closed Session pursuant to notice duly given and as allowed by Wis. Stats. 19.85 (1), (c),
(e) and (g) for discussion with legal counsel regarding strategy for
the upcoming union negotiations.
Moved by Heier seconded by Schreiber to convene into Closed Session at 5:02 p.m.
Motion carried upon electronically recorded vote. 10 ayes

Atty. Kalny also included in the Closed Session
Closed Session

7. Moved by Zahn seconded by Schreiber to reconvene into Open Session at 5:46 p.m.
Motion carried upon verbal voice vote. 10 ayes

8. Discussion/action on:
a. Moved by Maas seconded by Alderperson Joe Stiloski to retain
Ayres for the taking of the river water sampling related to the Kelly Pickle
site closure for the monitoring wells estimated at a cost of $1,475.00.
Motion carried upon electronically recorded vote.
9 ayes 1 no Jim Stiloski

b. Moved by Maas seconded by Doeren to accept the offer from the DOT on the jurisdictional transfer payment for Brazeau Avenue. The JT offer is
$1,809,076. Schreiber questioned the difference in the estimate for the
work and what the offer is; Mayor stated the DOT’s offer is based on a 15
year life of the road; Maas agreed which is why the difference in the offer
and estimate; Mayor stated this is what DOT is offering to the city; Young
questioned if the estimate includes the repair of utilities from years of use?
Mayor stated all utilities are there by permit only from the DOT, any
repairs to utilities will be our responsibility; Schreiber questioned if the
estimate included the bridge repair work; Mayor stated yes; Schreiber
stated he thinks we should let the DOT do the work and not accept their
offer, we’ve had change orders on a lot of projects…estimate could be
off…Mayor stated the offer is based on work done giving a 15 year life…
Moved by Maas seconded by Doeren to close debate and call for the question.
Motion carried upon electronically recorded vote.
8 ayes 2 no: Young and Jim Stiloski

c. Moved by Maas seconded by Doeren to accept recommendation from Harbor Commission to allocate through the 2010 budget $73,596.73 as
the required match for the Harbor Improvement Grant received for the
seawall project.
Motion carried upon electronically recorded vote.
9 ayes 1 no Jim Stiloski

d. Moved by Fulton seconded by Doeren to accept recommendation from
Harbor Commission and retain Foth as the engineers for the design and
construction of the seawall project.
Alderperson Jim Stiloski questioned if we received any other proposals for
this work? Mayor stated no. Belongia refreshed council on the seawall
project; originally funds were budgeted for harbor improvements Dec 2004; a Harbor Ad Hoc committee was appointed by council and
proposals were let to engineering firms on our harbor improvements; after
interviewing four or five firms Foth was recommended to Council and retained; Foth designed the project and it was bid out, due to the high cost
of steel we tabled the project knowing we had to get authorization this took
an act of Congress to be able to work in the channel at the breakwater;
we got that approved; and then with council approval submitted another
grant application to the Harbor Improvement Program; we were successful
and are here now to move forward; this is the same project;
Motion carried upon electronically recorded vote.
8 ayes 2 no: Schreiber and Joe Stiloski

Addendum:
Moved by Maas seconded by Fulton to accept recommendation from
Harbor Commission and approve of the Boat Ramp Reconstruction project
OC-09-F and the bid from ETM for $93,902.
Wittkopf questioned if this was for city docks? Mayor stated yes. Schreiber questioned if we had the funds for the grant match; Belongia
stated yes, for this project we received a Coastal Management Grant
which we received before the Harbor Improvement Grant for the seawall
project; the boat ramp matching funds were already designated;

9. Moved by Wittkopf seconded by Heier to adjourn. M/C
Meeting adjourned at 6:05 p.m.
Minutes submitted by
Linda M. Belongia, Administrator