Com of the Whole minutes 12/7/2010

Minutes of the Committee of the Whole meeting held on Tuesday, December 7th, 2010 pursuant to notice duly given.

1. Meeting called to order by Council President Maas. Mayor Fulton was excused due to illness.
2. Roll call: Ed Young, Roger Reed, John Wittkopf, Al Schreiber, Joe Stiloski, Marlene Zahn, Dick Doeren, Terri Berth, Jim Stiloski, Jack Maas, Atty. Calvert, Dale Carper, Jack Mlnarik and Linda Belongia Administrator and as recording secretary.
3. Moved by Wittkopf seconded by Schreiber to approve of the agenda as presented.
Motion carried upon verbal voice vote. 10 ayes
4. Correspondence/public appearance: Mayor’s letter that was sent to property owners along Smith/Brazeau/Business 41; Invoice from Davis Agency for listing of Kelly Pickle property; Minutes from 3/30/2009 meeting authorizing the application for the DNR Trail grant; League letter; minutes from previous months meetings.
5. Discussion/recommendation on :

h. Moved by Wittkopf seconded by Reed to move to agenda item 5 h.
Motion carried upon verbal vote. 10 ayes
Fire Chief Mlnarik briefed the committee of the whole on the recommendation from the
Police & Fire Commission on the draft ordinance establishing fire inspection fees; Mlnarik
stated his department averages 20-30 re-inspections per month; Mlnarik stated he feels the
council, police & fire commission and the tax payers would like the fire dept to use their time
more efficiently; this ordinance would be a fee that would be placed on the tax roll for re-
inspections by his dept; Mlnarik stated he with the Chief Magnin from the Oconto Falls fire
dept…they had similar problems and adopted the fee system, now they have 4-5 re-
inspections per year; Schreiber questioned will our fire dept give the property owner a copy
of the ordinance so everyone is aware…it’s an education; Mlnarik stated yes, our department
has a pretty good relationship with our businesses; Zahn questioned what are some of the
violations they are finding? Mlnarik stated blocked doorways; exit signs needing new bulbs;
no occupancy limit signs; Jim Stiloski referenced a discussion he had with Rob Franks from
the schools….we may need to give the owner more than 30 days to correct the violation;
Mlnarik stated he is more than willing to work with business owners, helping them to
correct the problem, willing to give them six months as long as they are in the process of
correcting the problem; Jim Stiloski stated the ordinance should state the six month time
frame; Mlnarik stated that wouldn’t apply to every situation…someone with a $10 violation
shouldn’t need six months to comply, will be on a case by case basis; Jim Stiloski questioned
if these were fire department concerns or are they building inspector issues? Mlnarik
referenced the NFPA guidelines; Wittkopf agreed with ordinance…giving ultimatum.
Moved by Wittkopf seconded by Schreiber to accept and recommend to Council draft
ordinance establishing fire inspection fees.
Motion carried upon electronically recorded vote. 10 ayes

a. Discussion on recommendation from Finance to approve of Change Order #2 adding work to contract OC-10-A for the reconstruction of Cook Avenue from Charles Street to Evergreen Street. Jim Stiloski questioned if the property owners would be charged for the curb & gutter? Jim Stiloski stated we need clarification on Mayor or the Administrator signing change orders; Belongia provided the policy authorizing the Mayor or Administrator this that was approved by the council in 2006; Schreiber stated the curb & gutter should be assessed, is for any where else we do a project; Wittkopf stated the Mayor told him this would be paid for with TIF money; Schreiber stated we need clarification on curb & gutter issue…are we doing special assessments?
Moved by Wittkopf seconded by Doeren to recommend to Council to approve of Change Order # 2 adding work to contract OC-10-A for the reconstruction of Cook Avenue from Charles Street to Evergreen Street contingent we get clarification on assessing for the curb & gutter.
Motion carried upon electronically recorded vote. 9 ayes 1 no Joe Stiloski

b. Moved by Wittkopf seconded by Schreiber to accept and recommend to Council to advertise and accept bids for crushing recycled material at Brewery Pit. Funds have been requested to be carried over from 2010 and the remainder is in the 2011 budget.
Discussion. Young questioned if the council would be sent a recommendation on the low bid for approval? Maas stated that’s not the way the motion was sent from BPW;
Moved by Jim Stiloski seconded by Zahn to amend the motion and recommend to Council that the BPW be allowed to advertise for bids for crushing of the recycled materials and bring the bids as a recommendation to Council.
Motion carried upon electronically recorded vote. 10 ayes

Moved by Zahn seconded by Jim Stiloski to recommend to Council that the BPW be authorized to advertise for bids for crushing of the recycled material at the Brewery Pit and bring the bids to council for final approval.
Motion carried upon electronically recorded vote. 10 ayes

c. Maas stated no action needed on this item as the Utility Commission has no recommendation at this time, will bring this to the committee of the whole at a later date.

d. Moved by Jim Stiloski seconded by Reed to accept and recommend to Council approval of the Cadet Policy.
Discussion. Jim Stiloski questioned why it went to finance? Belongia stated the Cadet’s per this policy will be allowed to issue parking violations; Wittkopf questioned will the Cadet’s issue citations? Chief Carper stated no, just parking tickets, any violation of our code would have to be issued by a police officer;
Motion carried upon electronically recorded vote. 10 ayes

e. Maas stated the finance committee discussed the draft financial management policy that Atty. Calvert presented; motion at finance was to send the draft to our auditors for their review; it will then come back to finance for further review and/or recommendation; Atty. Calvert stated it may need some revisions…this is just a start; Maas stated for now this is an informational only item.

f. Moved by Doeren seconded by Zahn to accept and recommend to Council approval of listing of accounts payables for $1,038,140.65; payroll for $115,797.06; and financial reports.
Motion carried upon electronically recorded vote. 10 ayes

g. Discussion on recommendation from Board of Public Works to realign the existing Evergreen Street to line up with the proposed Evergreen Street from Cook Avenue to Brazeau Avenue with stipulation that committee of the whole reconsider this extension for a cost savings potential. Maas stated when this extension was first talked about it was to get truck traffic off of the intersection by McDonald’s…that’s the reason for this; Wittkopf agreed, but initially we were looking at closing Cook Avenue…at the BPW meeting it was discussed that we look at not doing this at a cost savings; Maas stated this will ease the flow of trucks turning; Zahn stated this would also eliminate some of the traffic from going by the new senior housing; Berth questioned design…width of this proposed street…is it designed with normal curb width? Maas stated the drawing done by Bob Mommaerts has enough turning radius; Jim Stiloski questioned what would the cost savings be? Wittkopf stated between $30,000 - $40,000; Joe Stiloski stated there isn’t much traffic on Brazeau anymore…should save the money; Schreiber questioned why are we making another street…a lot of money for convenience for people coming from the north; Berth referenced Graphics management…shipping and receiving….their truck traffic can come in off of Hwy 22…see’s no advantage making this extension; Jim Stiloski referenced the motion from BPW; Wittkopf stated BPW discussed this and the motion includes reconsideration of this extension…see if we can realize a cost savings; Jim Stiloski questioned the motion…not recommending the extension, but looking at it for cost savings;
Moved by Jim Stiloski seconded by Schreiber to recommend to Council not to make the extension of Evergreen and realize the cost savings.
Motion carried upon electronically recorded vote. 8 ayes 2 no: Doeren & Maas

Young stated the plans for Brazeau show the Evergreen extension if we want to do it at a later time; Atty. Calvert stated if Council doesn’t stub out for the utilities and put in the radius now, doing it at a future time could be more expensive; Atty. Calvert questioned if looping the water lines is an issue?

i. Moved by Wittkopf seconded by Reed to recommend to Council approval of the
application’s for an operator’s license contingent up completion of the required operator’s beverage training course.
Motion carried upon verbal voice vote. 10 ayes

j. Moved by Wittkopf seconded by Reed to recommend to Council to accept letter of resignation from Howard Schaden from the Industrial Development Commission.
Jim Stiloski asked that a letter of appreciation be sent for Schaden’s years of service on this commission.
Motion carried upon verbal voice vote. 10 ayes

6. Moved by Schreiber seconded by Wittkopf to adjourn. M/C
Meeting adjourned at 6:50 p.m.

Minutes submitted by
Linda M. Belongia
Administrator