Com of the Whole minutes 11/1/2010

Minutes of the Committee of the Whole meeting held on Monday, November 1st, 2010 pursuant to notice duly given.

1. Meeting called to order at 5:00 p.m. pursuant to notice duly given.
2. Roll call: Mayor Fulton, Ed Young, Roger Reed, John Wittkopf, Al Schreiber, Joe Stiloski, Marlene Zahn, Dick Doeren, Terri Berth, Jim Stiloski and Jack Maas. Excused: Atty. Calvert. Also present: Bob Mommaerts, Jack Mlnarik, Kale Proksch, Dale Carper and Linda Belongia Administrator and as recording secretary.
3. Moved by Zahn seconded by Doeren to approve of the agenda as presented.
Motion carried upon verbal voice vote. 10 ayes
4. Correspondence/public appearance: Belongia reported on dividend from EMC insurance in amt of $18,184; League newsletters and minutes from previous month’s meetings.
5. Discussion/recommendation on:
a. Mark Teuteberg, LIS Admin/ County Surveyor for Oconto County present regarding additional property being offered to the Airport; the commission has conditionally accepted pending city and county approval; Dick Richter wants to give the airport a triangular piece of property; county could then give the property owners a road access permit for the land use, for a fee of $40 for two yrs; Teuteberg stated the airport commission could waive this fee; city can modify resolution for our needs; Wittkopf questioned if Mr. Richter or Mr. Noack have been contacted about the road access issue? Teuteberg stated they will be at next Monday’s Airport Commission meeting and this will be discussed.
Moved by Wittkopf seconded by Zahn to send to council with no recommendation the resolution allowing the Airport Commission to acquire additional property.
Motion carried upon electronically recorded vote. 10 ayes

b. Review of proposed 2011 budgets. Mayor congratulated the department heads on the cooperation given during the budget process; Mayor referenced him memo…state aid cuts; Belongia addressed how the ambulance account now shows the write-off’s dictated by medicare/Medicaid;
Moved by Maas seconded by Doeren to authorize the scheduling of the public hearing on the proposed 2011 budget.

Zahn questioned why was $2,000 cut from the tourism budget for Copperfest? Mayor stated we will adjust that, we need to keep providing from the city $4500 for Copperfest. Wittkopf questioned account, Private Work for Others; Mommaerts explained; Wittkopf questioned CDL account; Mayor stated this is a DOT requirement for any employee who has a CDL; Young referenced during the finance meetings on the budgets we had a list of items that were deleted…some for the harbor areas…where are we with that…are we looking to borrow for these items…could include capital equipment items such as the grader; Wittkopf stated if the money is already in the budget for the grader, leave it in, don’t borrow; Maas agreed with Wittkopf; Mayor stated we will address the harbor issues at a later time; Zahn stated levy as proposed will be an $.88 increase…that’s $88 on a 100,000 home…and some homes are being foreclosed upon; Mayor stated we have a business to run…cost of operating keeps increasing; Schreiber stated if we budget or have carryovers, that must be used for what they were intended, no transferring for other items; Mayor stated any line item transfers have to go through Finance; Maas agreed, line items stay as budgeted unless it comes to finance as a recommendation; Mayor stated our own households…and business budgets go up, we have same expenses and costs, we did the best we could to hold the line; Schreiber referenced last week came out, no increase in social security…we have a lot of elderly…have to look at anyway to keep costs down…maybe Copperfest needs to cut down as well;

Maas called for vote on referring proposed budget to a public hearing.
Motion carried upon electronically recorded vote.
7 ayes 3 no: Young, Joe Stiloski and Jim Stiloski

c. Moved by Maas seconded by Reed to accept recommendation from Finance and recommend to Council the draft agreement and contract for the use of the county recycling truck.
Motion carried upon electronically recorded vote. 10 ayes

d. Moved by Maas seconded by Doeren to accept recommendation from Finance and recommend to Council the budgetary adjustment for payment of medicare on firemen’s wages per IRS compliance audit, with funds coming from the general fund.
Motion carried upon electronically recorded vote. 9 ayes 1 no Joe Stiloski

e. Moved by Wittkopf seconded by Reed to accept recommendation from Finance and recommend to Council the listing of accounts payables for $405,721.05; payroll for $118,233.63; and financial reports as presented.
Motion carried upon electronically recorded vote. 9 ayes 1 no Jim Stiloski

f. Moved by Wittkopf seconded by Schreiber to accept recommendation from BPW and recommend to Council approval of Phase 1 with marked bicycle lanes on the appropriate streets.
Schreiber questioned if this was in the budget? Proksch stated yes; Jim Stiloski questioned
how will the project get across the river? Proksch stated that would be in Phase 3;
Motion carried upon electronically recorded vote. 10 ayes

g. Moved by Zahn seconded by Jim Stiloski to accept recommendation from BPW and recommend to Council to approve of the snowmobile route, which is the same as last year as required from the Lena Snow Drifter Club.
Motion carried upon electronically recorded vote. 10 ayes

h. Discussion on draft ordinance allowing ATV’s to plow snow pursuant to Wisconsin ACT 367.
Berth proposed some amended language that is compliant with the new statute governing ATV’s being used for snowplowing; Joe Stiloski questioned ATV training course; Berth stated because of her recommended age restriction of 16 training doesn’t apply; Berth stated the state law took effect 10/1/2010; Wittkopf questioned requiring a helmet? Berth stated we as the city could put that in our ordinance, but the state law doesn’t require a helmet;
Moved by Wittkopf seconded by Jim Stiloski to accept recommendation from BPW and recommend the draft as amended to Council, contingent that Atty. Calvert reviews and approves as to form.
Motion carried upon electronically recorded vote. 10 ayes

i. Moved by Wittkopf seconded by Maas to accept recommendation from BPW and recommend to Council the 5-year Capital Improvement Program.
Young asked if this is reviewed annually. Mayor stated yes; Joe Stiloski questioned who decides on the streets that make up this program; Belongia stated the roads are determined by the PASER system and the amount of highway and connecting state aid.
Motion carried upon electronically recorded vote. 9 ayes 1 no Joe Stiloski

j. Moved by Doeren seconded by Schreiber to accept recommendation from OUC and recommend to Council approval of the final pay request for Terra Engineering for the railroad interceptor lining in the amount of $7,698.25.
Motion carried upon electronically recorded vote. 10 ayes

k. Moved by Wittkopf seconded by Schreiber to recommend to Council approval of applications for an operators license contingent upon completion of the required operators beverage training course.
Motion carried upon electronically recorded vote. 10 ayes

l. Moved by Zahn seconded by Schreiber to recommend to Council acceptance of letter of resignation from Pamela Loberger from the Library Board.
Motion carried upon electronically recorded vote. 10 ayes

6. Moved by Zahn seconded by Schreiber to adjourn. M/C
Meeting adjourned at 6:00 p.m.


Minutes submitted by
Linda M. Belongia,
Administrator