PFC 1/10/2011

Minutes of the Police & Fire Commission meeting held on Monday, January 10, 2011 pursuant to notice duly given.


1. Meeting called to order by President Hayes at 6:00 p.m.
2. Roll Call: Ron Hayes, Tim Longsine, Steve Gering and Jim Lacourciere Excused: Gene Berth.
Also present: Mayor Fulton, Chief Carper, Chief Mlnarik, Officer Glenn Sowle and Carol Stewart as recording secretary.
3. Moved by Lacourciere seconded by Longsine to approve of the agenda as presented.
Motion carried upon verbal voice vote. 4 ayes
4. Moved by Lacourciere seconded by Longsine to accept and place on file
the meeting minutes from 12/13/10.
Motion carried upon verbal voice vote. 4 ayes
5. Public Input/Correspondence:
Mayor Fulton stated he had been talking with Chief Mlnarik about the Wage and Personnel issue with the request to amend the fire contract…a lot of confusion…not sure whether W & P should be involved… asking for formal document to be put together that outlines authority of Police and Fire Commission; Hayes stated we are in a position to always keep committees informed, but there are some cases we should handle…this is viewed as a personnel thing, a policy issue within the department…we will get something formal…if they need more information we will be happy to provide it; Chief Carper reported he had information to pass on from Sgt. Van Hulle..Bowling Tournament to benefit Every 15 Minutes program/Crime Prevention Fund will be held on 1/29/2011; Carper reported some of the officers have been volunteering their time to do some cleaning, painting and organizing; Chief Mlnarik stated that Joe Last and Josh Bostedt received gift cards from a family as a thank you for the exceptional care they provided…Mlnarik stated the cards would be used toward training; Discussion on knox box ordinance;
6. Discussion/action/updates on:
a. Chief Carper reported the application has been approved for the grant for TRacs equipment…will go ahead and order;
b. Chief Carper reported the new squad car has been ordered;
c. Chief Carper distributed the police department policy for traffic data collection procedure which became effective the first of the year;
d. Tabled discussion on sections of the SOG’s until next month…unable to review because of copying issue;
e. Chief Mlnarik submitted a copy of a Performance Evaluation form along with the example from Steve Gering that UW-Green Bay uses; Mlnarik stated he didn’t think it was necessary because when something is wrong, it is fixed immediately…not afforded the time to wait; Gering stated that this would be an annual review…every employee deserves that…on a daily basis, coach your employees…the annual review is what would be put in the employees file; Longsine stated he liked the form that Mlnarik came up with; Mlnarik stated he’s not sure what the union’s response as far as implementation would be… the evaluation is not used to determine raises; Carper stated that we would need to establish ground rules as to the intent; Hayes stated the evaluation would be a way to force dialog that may not be taking place;
f. Hayes commented on the fire department ISO rating being upgraded from a Class 5 to a Class 4…great accomplishment; Mlnarik stated all the things that they were able to address were done at little or no cost;
g. Mlnarik submitted a cost analysis stating the analysis reflects the overall cost savings of adding the seventh firefighter beginning July, 2010…an overall savings of $26,419.00 annually; Mlnarik added that there is $24,000 left over in the overtime budget and noted the amount of sick time used…May thru November…0 hours used…something the firefighters should be commended on;
7. Review Police Fire and Ambulance Dept. reports;
8. Chief Carper reported that the dept. finished up with 4362 calls for service in 2010; Carper stated they still have an officer off…anticipate doing another selection process for part time officers; Chief Mlnarik showed a copy of what the annual report will look like…wants to present report to the City Council…will provide a finalized copy to everyone in the next few days…important to justify our existence every chance we get; Mlnarik reported that the grants have been received and being allocated…the guys have been shoveling out city hydrants…good opportunity for new members to get out and learn where hydrants are…interviewed new recruit, John Hyland;
Moved by Longsine seconded by Gering to approve and place on file the dept. reports as presented.
Motion carried upon verbal voice vote. 4 ayes
9. Review expense and revenue dept. reports;
Moved by Lacourciere seconded by Gering to accept reports and place on file.
Motion carried upon verbal voice vote. 4 ayes
10. Moved by Gering seconded by Lacourciere to approve of the listing of accts payable in the amount of $10,919.41.
Motion carried upon verbal voice vote. 4 ayes
11. Report on meeting/conferences/seminars;
Longsine questioned how things were coming along with implementing the Cadet Program; Carper stated that he and Chief Pemrich of Gillett Police Dept. will be conducting joint interviews once they are set-up through NWTC;
13. Moved by Gering seconded by Longsine to adjourn. M/C
Meeting adjourned at 7:55 p.m. Next meeting: 2/7//2011



Submitted by:
Carol Stewart
Deputy Clerk/Treasurer