PFC Minutes 4/11/2011.doc

Minutes of the Police & Fire Commission meeting held on Monday, April 11, 2011 pursuant to notice duly given.


1. Meeting called to order by President Hayes at 6:00 p.m.
2. Roll Call: Ron Hayes, Tim Longsine, Steve Gering, Gene Berth and Jim Lacourciere
Also present: Chief Carper, Jack Mlnarik and Carol Stewart as recording secretary.
3. Moved by Lacourciere seconded by Longsine to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes
4. Berth stated that in the minutes from 3/14/11 it was referenced that he
seconded a motion to approve of the listing of accounts payable, however
he was not present at that meeting.
Moved by Berth seconded by Lacourciere to accept and place on file
the amended meeting minutes from 03/14/11.
Motion carried upon verbal voice vote. 5 ayes
5. Public Input/Correspondence:
a) Chief Mlnarik reported that Bill and Diana Oldenburg presented a $50.00 gift card from County Market to Joe Last and Pete O’Connor for assisting their son;
b) Registration forms for Commission Training were included in the Commissioners packets; Hayes stated to contact the clerk’s office if interested in attending;
c) Chief Carper reported they are going through old files and whatever can be destroyed will be shredded;
d) Chief Carper stated that he spoke with Lynn Stamsta regarding the upcoming Bicycle Poker Run about concerns that arose last year…i.e. underage consumption…open intoxicants…reminding participants that they are required to follow rules of the road; Hayes stated he liked the pre-emptive action…putting education in place prior to event;
6. Discussion/action/updates on:
a. Cadet Program
Carper reported that 3 cadets started orientation 2 weeks ago, did a ride along with officers…a draft of the Cadet Intern Operations and Training Manual was distributed;
b. Flannery Grant Program
Chief Carper stated he thought Mr. Flannery was going to be here…should be able to provide some services…will follow-up with him;
c. Squad Car
Carper reported that the new squad is on the road…if funds allow would like to purchase new radar gun;
d. Part-time Officers
Carper stated that they narrowed down the field of 90 applicants to under 50…written exams will take place on April 20th and 21st;
e. Mandated Ballistic Vest Policy;
Carper submitted a policy and stated that as he had previously mentioned in order to receive federal funds for vests a mandatory wear policy has to be in place;
Moved by Berth seconded by Lacourciere to approve Ballistic Vest Wear Policy.
Motion carried upon verbal voice vote. 5 ayes
f. Policy Drafts
Carper referred to memo from Atty. Calvert regarding the Use of Force Policy draft Sections 1.2 and 1.4; Calvert wrote that he reviewed the proposed drafts and remarked that he had no suggested revisions and the forms appear appropriate and complete.
Moved by Lacourciere seconded by Longsine to approve sections 1.2 and 1.4 of the Use of Force Policy.
Motion carried upon verbal voice vote. 5 ayes
g. Explore Purchasing New Extrication Tools
Mlnarik reported the fire department has 2 sets of extrication tools… one purchased in 1976 and the other in 2003…one of the set has bad seals and leaks oil; Mlnarik stated the cost would be about $15,000.00…the funds would come out of from EMS money…
$30.000.00 in that account; Mlnarik stated that he has made arrangements with a few companies to allow them to try out their extrication tools;
h. Building Inspection Analysis
Mlnarik stated that we had talked briefly at last meeting on this possible new venture for the fire dept…received go ahead from city officials to proceed; Berth questioned if the city is required to have an assessor; Hayes stated that is something that can be contracted out…worth discussion; Gering questioned what revenues were from last year…what can be generated…there would be the $6,000.00 cost of certification per year; Hayes stated we would have to look at that…a possible option when Ron Banach retires…wouldn’t have to pay benefit packet over again; Gering questioned if the firemen would do inspections on their shifts; Mlnarik stated that was correct…he has two individuals who are interested, one for each shift; Gering stated it was a great idea, just wants to see numbers;
i. Permission to Post for P.O.C EMT’s
Mlnarik stated in the past we may have missed out on potential employees by posting for P.O.C fire fighters…could benefit greatly with EMT’s…we are an ambulance based service; Mlnarik stated EMS week is first part of May, could run ad in correlation with that; Commissioners approved of request;
j. Request for Additional Training funds -101-52200-201
Mlnarik stated the cost for schooling for 8 individuals in Fire Fighter II training will be $3900.00…would prefer to go back to Finance and ask for some consideration as opposed to taking from some other areas; Hayes suggested waiting until the new Finance Committee is established;
k. Police and Fire Chief Job Descriptions
Carper distributed updated copy of Police Chiefs job description; Hayes stated we will review in May;
7. Review Police Fire and Ambulance Dept. reports;
Carper stated that the hardware has been installed in squads for TRacs and the officers have had training…will be up and running tomorrow with electronic citations; Mlnarik stated they participated in the Chamber of Commerce Expo where they raffled off a smoke detector every hour; Longsine questioned if things improved with re-inspections; Mlnarik stated it has been going great since ordinance was changed…frees the guys up to do other things by cutting down on re-inspections;
Moved by Longsine seconded by Gering to approve and place on file the dept. reports as presented.
Motion carried upon verbal voice vote. 5 ayes
8. Review expense and revenue dept. reports;
Mlnarik stated that $9,000.00 will go back to Operational Supplies due to grant money received for Thermal Imaging Camera;
Moved by Gering seconded by Berth to accept reports and place on file.
Motion carried upon verbal voice vote. 5 ayes
9. Moved by Longsine seconded by Gering to approve of the listing of accounts payable in the amount of $48,125.79.
Motion carried upon verbal voice vote. 5 ayes
10. Report on meeting/conferences/seminars;
Chief Carper stated the Every 15 Minutes Program will be taking place on Weds. 4/13/11; Berth stated that is has been 1 year since the audit was done on the departments…are we going to discuss this; Caper stated he has been looking at as a guide; Hayes stated he would like the Chiefs to report what has been achieved at this point
11. Moved by Berth seconded by Longsine to adjourn. M/C
Meeting adjourned at 7:40 p.m. Next meeting: 5/9/2011



Submitted by:
Carol Stewart
Deputy Clerk/Treasurer