Finance Mts 4/13/2010

Minutes of the Finance Meeting held on Tuesday, April 13th, 2010 pursuant to notice duly given.

1. Meeting called to order at 5 p.m. by Chairperson Maas.
2. Roll call: Jack Maas, Dick Doeren, Joe Stiloski and Ed Young. Excused: Tom Fulton. Also present: Mayor Nerenhausen and Linda Belongia Administrator and as recording secretary.
3. Moved by Doeren seconded by Young to approve of the agenda as presented.
Motion carried upon verbal voice vote. 4 ayes
4. No correspondence or public input.
5. Discussion/recommendation on:
a. Agreement with OKATO Manor for Payment in Lieu of Tax (PILOT). Present for the discussion were John Wittkopf and Chris Dionne from
OKATO Manor; discussion on original terms of the agreement; question
why Ron Banach originally gave an assessed value of $400,000 and now
has it at $1,509,000? Dionne questioned how can they be assessed more
than the Bond Center; Dionne stated tenant rent is based on 30% of their
adjusted gross income; each apt is 333.36 sq ft; Maas stated we want to
be equitable but not at the expense of taxing other residents; we are
giving a service and expect a fee for this; Belongia instructed to have
Banach give something in writing as to how he originally assessed at
$400,000 then went to $1,509,000 for next meeting; Dionne stated this is
a HUD building, feels they couldn’t get more than $400,000 for the Manor;
Moved by Doeren seconded by Young to schedule a special meeting to be
held before the 4/20 Council meeting and have both agenda items 5 a & 5
b on that agenda.
Motion carried upon verbal voice vote. 4 ayes

c. Moved by Stiloski seconded by Doeren to accept recommendation from IDC to contract with the Davis Agency for one year for marketing of the
Kelly Pickle Property at 6% commission for $70,000 per acre subject to
zoning only for development.
Motion carried upon verbal voice vote. 4 ayes

d. Discussion on recommendation from BPW to allocate from the general
fund as nothing was in the budget for Orthophotography as a city function
(Aerial maps of the city); Maas agreed that with the new by pass we need to have current maps done; Young questioned who is doing this?
Belongia stated the Land office at the Courthouse;
Moved by Young seconded by Doeren to recommend to Council to allocate from the general fund $5,840 for Orthophotography as a city
function.
Motion carried upon verbal voice vote. 3 ayes 1 no Stiloski

e. Moved by Doeren seconded by Young to accept recommendation from
Harbor Commission and recommend to Council approval of the change order to increase width of the two 50’ docks from 4’ to 6’ for additional
$7,000.
Motion carried upon verbal voice vote. 3 ayes 1 no Stiloski

f. Discussion on IDC & Tourism budgets as prepared by Dick Doeren,
chairperson of both; Maas questioned if these have been run through the
committee process; IDC at last meeting was given a copy showing the same dollar amt that was budgeted, but allocating it across various lines
items; Discussion on Tourism budget; Belongia stated that the budget
was for $7,000 and the annual donation to Copperfest of $4,500 has
already been paid; Doeren stated this should have been run through
committee; Doeren will schedule a tourism meeting to go over his proposed budget allocation;
Moved by Doeren seconded by Stiloski to table this item till we have a recommendation from Tourism Committee.
Motion carried upon verbal voice vote. 4 ayes

g. Moved by Doeren seconded by Young to approve and recommend to
Council the listing of accts payables for $1,199,488.96; payroll for
$108,585.84 and financial reports as presented.
Motion carried upon verbal voice vote. 4 ayes

6. Moved by Young seconded by Doeren to adjourn. M/C
Meeting adjourned at 5:44 p.m.


Minutes submitted by
Linda M. Belongia
Administrator