Com of the Whole Mts 5/4/2010

Minutes of the Com of the Whole meeting held on Tuesday, May 4th, 2010 pursuant to notice duly given.

1. Meeting called to order at 6:02 p.m. by Mayor Fulton.
2. Roll call: Mayor Fulton, Ed Young, Roger Reed, John Wittkopf, Al Schreiber, Joe Stiloski, Marlene Zahn, Dick Doeren, Pete Nelson, Jack Maas and Atty. Frank Calvert. Excused: Jim Stiloski. Linda Belongia Administrator and as recording secretary also present.
3. Moved by Maas seconded Zahn to approve of the agenda as presented.
Motion carried upon verbal voice vote. 9 ayes
4. Public appearances/correspondence:

a. Mayor Fulton presented retired City Attorney Robert J. Mraz with a plaque commending his years of service to the citizens of the City of
Oconto.

b. Correspondence from Public Service Commission on application for a
Biomass-fired electricity/steam Cogeneration facility for Marathon County,
Wisconsin.

c. Mayor Fulton sent a letter on the city’s behalf opposing NR 102 & NR
217.

d. Mayor Fulton stated a copy of the flow chart was provided to all the committee members for tonight’s meeting; process we have works very
well; we have an excellent council, need to understand how the process
works from the Mayor down; everyone needs to be on the same page;
pleased to be back as Mayor; comment work done over the last four
years; previous to that we also accomplished a lot of major projects with
narrowly a ripple in the mill rate; information needs to flow up and down
the chain; would like to meet with each council member individually; from
this point on every agenda will be mailed to all council members so any
questions can be addressed at the committee level; as Mayor he stated he
has an obligation to give as much information as possible, and the same
with the alderpersons…you have an obligation to seek out as much
information as possible….and quoting his memo stated we all need to be
willing to compromise, showing compassion for each other and being able
to build a consensus must be the basis for us to be successful. I feel
strongly that we had that in the past and that we will continue to
demonstrate these virtues in the future.

e. Belongia read aloud email from John Bayer inquiring if the city would be interested in buying back the former hospital property; Mayor stated this
went to IDC who had no interest but as Mayor felt this should be brought
to the council;

f. Community Sensitive Design Signs. Mayor stated when IDC was working on a reader board to be put on top of the CSD signs we were
informed last week by Jones that we as the city don’t own the signs; we
are on top of this, working to resolve and will bring information back to the
committee; Wittkopf questioned who will maintain if they are not city owned? Mayor stated he directed Bob Mommaerts to have our Public
Works employee continue to maintain as our lease agreements required
until we get the issues resolved;

5. Discussion/recommendations on:
a. Tax Exempt properties, Cooperation Agreement with Okato Manor and request for PILOT (payment in lieu of tax); Belongia referenced discussion had at tonight’s finance meeting; Wittkopf stated the Housing Authority
recommended going with an assessed value of $700,000 but the memo in
our packets from Ron Banach has a value of $400,000 and when are the
other tax exempt properties going to be addressed? Maas stated the
other properties will be addressed at the next Finance meeting; Mayor
stated at tonight’s finance meeting the proposal from the Housing
Authority was accepted;

Moved by Zahn seconded by Maas to accept recommendation from Finance and recommend to Council approval of the proposal from the
Housing Authority to use $700,000 as the assessed value for the Okato
Manor property for calculating the annual PILOT at the current year city mill rate per the terms of the Cooperation Agreement.
Motion carried upon electronically recorded vote.
7 ayes: Young, Reed, Schreiber, Zahn, Doeren, Nelson and Maas
2 no: Wittkopf and Joe Stiloski

b. Moved by Maas seconded by Zahn to accept recommendation from Finance and approve of the Resolution for Exemption from County Library
tax.
Motion carried upon electronically recorded vote. 9 ayes

c. Mayor stated the proposed 2010 Utility & Street Construction was tabled at the finance meeting for further clarification.

d. Moved by Doeren seconded by Reed to accept recommendation from Finance and recommend to Council approval of the change order
increasing the size of the docks from 4’ to 6’ for a cost of $7,000.
Wittkopf questioned if funds were available for this? Belongia stated yes as part of the Harbor project.
Motion carried upon electronically recorded vote.
8 ayes: Young, Reed, Wittkopf, Schreiber, Zahn, Doeren, Nelson and
Maas. 1 no: Joe Stiloski

e. Moved by Young seconded by Doeren to accept recommendation from Finance and recommend to Council to approve of waiving the boat
launching fees, shelter fees and permit fees for the 5/23/2010 and
9/12/2010 fishing tournaments.
Zahn questioned what will these fees amount to? Belongia stated the boat launching is $4 per boat, however many enter; the pavilion rental is
$50 and the permit fee is $150; Wittkopf stated the city doesn’t make anything; Doeren stated the revenue is made during the pre-fishing;
Motion carried upon electronically recorded vote.
7 ayes: Young, Reed, Schreiber, Joe Stiloski, Doeren, Nelson and Maas.
2 no: Wittkopf and Zahn.

f. Moved by Wilde seconded by Doeren to accept recommendation from Finance and recommend to Council approval of the proposal from
Steigerwaldt Land Services for $5,000 regarding the Watermain River
Crossing and Sanitary Sewer Interceptor Project.
Motion carried upon electronically recorded vote.
8 ayes: Young, Reed, Wittkopf, Schreiber, Zahn, Doeren, Nelson and
Maas. 1 no: Joe Stiloski.

g. Discussion on recommendation for change order for Terra Engineering.
Maas stated the sleeve was put in to stop the leakage; sealed the entire pipe then went in and cut openings of laterals and found water being
forced through the laterals; need to go back and plug seven and grout the
three active laterals;
Moved by Wittkopf seconded by Schreiber to accept recommendation from Finance and recommend to Council to approve of the change order
for Terra Engineering & Construction regarding OC-09-E Sanitary Sewer
Interceptor lining for an increase in the contract of $5,290.00.
Motion carried upon electronically recorded vote.
8 ayes: Young, Reed, Wittkopf, Schreiber, Zahn, Doeren, Nelson and
Maas. 1 no: Joe Stiloski

h. Moved by Zahn seconded by Doeren to accept recommendation from
Finance and recommend to Council approval of the Municipal Agreement
to purchase salt this is an annually budgeted item.
Motion carried upon electronically recorded vote. 9 ayes

i. Discussion on resurfacing city hall parking lot; Maas stated the recommendation was only for the west side, but we are getting a
quote to do the east side as well;
Moved by Young seconded by Reed to accept recommendation from Finance and recommend to Council approval of the quote from Oconto
County to resurface the west side of the city hall parking lot for $24,986 with budgeted funds and ask for a quote to also do the east side. Motion carried upon electronically recorded vote.
8 ayes: Young, Reed, Wittkopf, Schreiber, Zahn, Doeren, Nelson and
Maas. 1 no: Joe Stiloski

j. Doeren stated this is the 11th consecutive year our city has received the
Tree City USA award.
Moved by Doeren seconded by Maas to accept recommendation from Finance and recommend to Council approval of the bid from Bluestem
Forestry Consulting, Inc in the amount of $4,942 for a street and park tree inventory.
Motion carried upon electronically recorded vote.
8 ayes: Young, Reed, Wittkopf, Schreiber, Zahn, Doeren, Nelson and
Maas. 1 no: Joe Stiloski

k. Moved by Maas seconded by Zahn to accept recommendation from Finance and recommend to Council approval of the listing of accts
payables for $1,010,837.98; payroll for $105,786.62; and financial reports.
Motion carried upon electronically recorded vote. 9 ayes

l. Moved by Wittkopf seconded by Schreiber to accept recommendation from Finance and recommend to Council to approve of going out for
proposals for bulk fuel to be delivered to our Public Works facility.
Motion carried upon electronically recorded vote. 9 ayes

m. Moved by Wittkopf seconded by Schreiber to accept recommendation from Finance and recommend to Council to award a contract to Crack
Filling Services in the amt of $14,000 which is a budgeted item.
Young questioned who inspects this work? Mayor stated the Superintendent;
Motion carried upon electronically recorded vote.
8 ayes: Young, Reed, Wittkopf, Schreiber, Zahn, Doeren, Nelson and
Maas. 1 no: Joe Stiloski

n. Moved by Zahn seconded by Schreiber to accept recommendation from Board of Public Works and recommend to Council approval of closing
Porter Avenue from Adams Street to Jefferson Street 8/14/2010 for the
Matt Pagel Golf outing.
Motion carried upon electronically recorded vote. 9 ayes

o. Mayor stated the recommendation from BPW was an oversight on our part, G&S our provider has to follow our schedule.
Moved by Wittkopf seconded by to accept recommendation from Board of
Public Works and recommend to Council to approve of the route and
schedule for refuse collection.
Schreiber stated we need to enforce our ordinance on having the blue bags out before the time they are allowed; Mayor stated this is an
enforcement issue; Belongia asked to notify Chief Carper.
Motion carried upon electronically recorded vote.
8 ayes: Young, Reed, Wittkopf, Schreiber, Zahn, Doeren, Nelson and
Maas. 1 no: Joe Stiloski

p. Belongia referenced memo in packets on the damaged street light in
front of 613 Main Street; Nelson verified where light was; Wittkopf felt our
city attorney should pursue as the driver is an uninsured; Wittkopf also
suggested we move the last historical pole before the black street lights
and then order a new black pole…that way we are keeping all the
historical lights together; Atty. Calvert agreed with memo that Belongia will
work with DOT to help recover costs for our damages; Zahn questioned
what about pursuing our insurance?
Moved by Wittkopf seconded by Zahn to recommend Council approve of moving one of our historical lights in front of 613 Main Street to keep all
the historical lights together and then ordering a street light with the black
pole to replace the one damaged.
Motion carried upon electronically recorded vote. 9 ayes

q. Moved by Zahn seconded by Maas to recommend to Council approval of the Mayor’s appointment of Jim Lacourciere to fill the vacancy created
with the resignation of Dick Olson on the Police & Fire Commission.
Motion carried upon electronically recorded vote. 9 ayes

r. Belongia stated one additional application from Tim Groll was submitted
for an operators license that needs to be added to the listing provided in
the packets.
Moved by Wittkopf seconded by Schreiber to recommend to Council
approval of the listing of applications for an operators license contingent
upon completion of the required course and the listing of applications for
annual renewal of the Class A, B & C licenses.
Nelson questioned Full Throttle’s application, they are not open. Belongia stated they have applied for renewal to keep that license in case they sell
that business.
Motion carried upon electronically recorded vote. 9 ayes

s. Mayor stated he is requesting approval of allowing noise at a reasonable rate, till midnight on Friday and Saturday during Copperfest.
Zahn stated didn’t we do this for the Matt Pagel Golf Outing? Belongia stated yes.
Moved by Doeren seconded by Nelson to recommend to Council to approve of allowing noise at a reasonable rate till midnight on Friday and
Saturday during Copperfest.
Motion carried upon electronically recorded vote. 9 ayes

t. Discussion on lease agreement for Kiwanis Storage building. Belongia stated the park & rec has a need for storage of lawn mowers etc and
suggested some discussion be had on the city taking the storage units
back and allowing the Kiwanis to rent from the city; Bill Borneman stated
the Kiwanis has sold two of the units…also have been paying Jim
Nerenhausen back each year for the loan he provided so the storage units
could be built; Wittkopf suggested selling the storage bldg to the Kiwanis
for a fee; Atty. Calvert suggested this be referred to a committee for
further discussion.
Moved by Maas seconded by Doeren to recommend to Council to refer
the lease agreement for the Kiwanis Storage bldg to the Finance Committee.
Motion carried upon electronically recorded vote. 9 ayes

u. Moved by Maas seconded by Doeren to accept recommendation from Finance and recommend to Council the contract with the Davis Agency to
list the Kelly Pickle property.
Nelson inquired if other realtors had been contacted. Belongia stated thirty-four letters were sent out and only three responded.
Motion carried upon electronically recorded vote. 9 ayes

v. Moved by Wittkopf seconded by Maas to accept recommendation from Finance and recommend to Council to allocate from the general fund
$5,840 for Orthophotography as a city function for the aerial maps of the
city.
Zahn questioned what will this be used for? Doeren stated homeland security, etc.
Motion carried upon electronically recorded vote.
8 ayes: Young, Reed, Wittkopf, Schreiber, Zahn, Doeren, Nelson and
Maas. 1 no: Joe Stiloski

w. Moved by Wittkopf seconded by Reed to accept recommendation from Finance and recommend to Council the February listing of accounts
payables in the amount of $1,199,488.96; payroll for $108,585.54; and the
financial reports.
Motion carried upon electronically recorded vote. 9 ayes

6. Mayor stated at 5:45 p.m. on Tuesday, May 11th, 2010 will be a public hearing on vacating a portion of Lamkey Street and the Regular Council
meeting at 6 p.m.

7. Moved by Schreiber seconded by Reed to adjourn. M/C
Meeting adjourned at 6:58 p.m.

Minutes submitted by
Linda M. Belongia
Administrator