Finance Mts 7/6/2010

Minutes of the Finance Committee meeting held on Tuesday, July 6th, 2010 pursuant to notice duly given.

1. Meeting called to order by Chairperson Maas at 5:15 p.m.
2. Roll call: Jack Maas, Dick Doeren, Ed Young, Roger Reed and Peter Nelson. Also present: Mayor Fulton, Robert J. Mommaerts, P.E. Director of Public Services and Linda Belongia, Administrator
3. Moved by Doeren seconded by Nelson to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes
4. No correspondence or public input.
5. Discussion/recommendation on:
a. Kiwanis Lease: Maas stated Atty. Calvert met with the Kiwanis, this is a 20 year lease; $1/yr rental; can sublease, can’t see; agreement states Kiwanis will provide a $1M insurance liability; Kiwanis have agreed with new draft of lease;
Moved by Doeren seconded by Reed to recommend to Com of the Whole approval of the Kiwanis Lease as drafted by Atty. Calvert.
Motion carried upon verbal voice vote. 5 ayes
b. Recommendation from Harbor Commission from the 6/17/2010 meeting for approval of establishing a $175 fishing tournament fee.
Mayor stated he brought this request to the Harbor Commission; fee of $175 is based on what the Park & Rec charges to rent the Holtwood Sporting Complex…this would be in lieu of launching fees, shelter rental, etc for the day of the tournament’ entrants would be waived of all fees; anyone else fishing that day would pay the normal fees; Doeren questioned if we would waive this for our tournament in September? Maas stated could take that fee out of Harbor budget…fee is fair and is something; Mayor stated the fee recommended makes it equitable…will expedite the process; Reed agreed, complaint has been that the tournaments come in and don’t pay, what they don’t realize is they do spend money in the community…feel this fee is fair;
Moved by Reed seconded by Doeren to recommend to Com of the Whole to establish a fishing tournament fee of $175.00.
Motion carried upon verbal voice vote. 5 ayes
c. Moved by Doeren seconded by Reed to accept recommendation from BPW and OUC and recommend to Com of the Whole the low bid from DeGroot, Inc, Green Bay, WI for OC-10-A for $1,084,962,24. Work to include Broadway, Huron, Superior, Copper Culture and Cook Avenue.
Motion carried upon verbal voice vote. 5 ayes
d. Discussion on recommendation from BPW on 2010 Sidewalk Contract low bid from United Construction for $16,885.50 which includes resealing the colored concrete on Main Street. Belongia stated the agenda was drafted before the BPW meeting and the motion from BPW was to delete doing the colored concrete on Main Street for a reduction of $5,032 which was included in the bid price; Discussion, resealing is a normal maintenance process if we want to keep it looking good; Mommaerts stated the discussion at BPW included that the colored sidewalk should be maintenance free;
Moved by Doeren seconded by Nelson to amend the recommendation from BPW to include in the sidewalk project to do the resealing of the colored concrete on Main Street for a cost of $5,032.00 with funds coming from the sidewalk budget.
Motion carried upon verbal voice vote. 5 ayes

Moved by Doeren seconded by Nelson to recommend to Com of the Whole the 2010 Sidewalk Project and accept low bid from United Construction for $16,885.50 which includes resealing the colored concrete on Main Street.
Motion carried upon verbal voice vote. 5 ayes

e. Discussion on proposals for repair of the 5,000 s.f. roof area over the police dept.
Maas stated we are looking at a metal roof giving us more warranty and wear than shingles; Maas asked Belongia to contact the two contractors who provided proposals on a metal/shingle roof and asked for an additional proposal if we were to do the entire city hall roof; if we only do this 5,000 s.f. area over the police dept and do that much each year, we’re always going to be playing catch-up;
Moved by Doeren seconded by Reed to table this for a
Maas asked that we schedule a special Finance meeting before the 7/13 Council to act on the proposals.

f. Moved by Doeren seconded by Young to approve of the listing of accounts payables for $377,637.51; payroll for $110,308.22 and the financial reports and recommend approval to the Com of the Whole.
Motion carried upon verbal voice vote. 5 ayes

6. Moved by Reed seconded by Nelson to adjourn. M/C
Meeting adjourned at 5:34 p.m.


Minutes submitted by
Linda M. Belongia
Administrator