Finance Mts 3/1/2011

Minutes of the Finance Committee meeting held on Tuesday, March 1st, 2011 pursuant to notice duly given.

1. Meeting called to order by Chairperson Maas at 5:30 p.m.

2. Roll call: Jack Maas, Dick Doeren and Ed Young. Excused: Roger Reed and Terri Berth.
Also present: Mayor Fulton, Marlene Zahn and Linda Belongia Administrator and as recording secretary.

3. Moved by Doeren seconded by Young to approve of the agenda as presented.
Motion carried upon verbal voice vote. 3 ayes

4. No correspondence/public input.

5. Discussion/recommendation on:


a. Moved by Doeren seconded by Young to accept recommendation from BPW and recommend to Com of the Whole awarding of the contract for fuel for 2011 to Staidl Oil LLC.
Motion carried upon verbal voice vote. 3 ayes

b. Discussion on recommendation from Park & Rec on purchase of a parks truck; Maas stated some questions on the additional fees; Belongia stated the $99 fee per Tom at Village Auto is what dealerships pay to get the truck to the dealership and getting it ready for the lot; The $153.50 is spilt $69.50 for the title and $84 for license plates. Maas stated $7,000 was budgeted and the overage of $247.50 will come from the park & rec budget.
Moved by Young seconded by Maas to accept recommendation from Park & Rec and recommend to Com of the Whole approval of the purchase of a truck for $7,247.50.
Motion carried upon verbal voice vote. 3 ayes

c. Discussion on application for a grant from the Bond Foundation; Mayor $15,000 was amount requested and then Mayor estimated for possible add’l costs up to $2500; we don’t know if that will be needed or not.
Moved by Young seconded by Doeren to recommendation to Com of the Whole to amend the application to $15,000.000.
Motion carried upon verbal voice vote. 3 ayes

Moved by Doeren seconded by Maas to recommend to the Com of the Whole to approve of the grant application to the Leon H. and Clymene M. Bond Foundation, Inc. for a fish cleaning station for $15,000.00.
Motion carried upon verbal voice vote. 3 ayes

d. Discussion on license/permit for Mystic Fireworks Inc., Five Star Fireworks for $5,000 for the 2011 display.
Belongia stated our city attorney has checked the permit and verified the information. Doeren questioned where the funds would come from to pay for the fireworks? Mayor stated it is in the budget.
Moved by Doeren seconded by Young to recommend to Com of the Whole approval of entering into an agreement with Mystic Fireworks Inc., Five Star Fireworks for the July 4th, 2011 display for $5,000.00.
Motion carried upon verbal voice vote. 3 ayes

Brief discussion to look into having the display out at the Harbor/breakwater area; concern on parking, accessibility for elderly, etc; Mayor stated this was mentioned at a harbor meeting…something to consider especially with Brazeau/Smith under construction;

e. Moved by Young seconded by Doeren to approve and recommend to Com of the Whole the listing of accounts payables for $1,408,882; payroll for $122,566.59 and financial reports as presented.
Motion carried upon verbal voice vote. 3 ayes



6. Moved by Doeren seconded by Young to adjourn. M/C
Meeting adjourned at 5:43 p.m.


Minutes submitted by
Linda M. Belongia,
Administrator