Finance Minutes 4/12/2011

Minutes of the Finance Committee meeting held on Tuesday, April 12th, 2011 pursuant to notice duly given.

1.) Meeting called to order at 5:00 p.m. by Chairperson Jack Maas.
2.) Roll call: Jack Maas, Roger Reed, Ed Young and Terri Berth. Absent: Dick Doeren. Also present: Mayor Fulton, Bob Mommaerts and Kale Proksch.
3.) Moved by Young seconded by Reed to approve of the agenda as presented.
Motion carried upon verbal voice vote. 4 ayes
4.) Moved by Maas seconded by Berth to approve and place on file as presented the Finance Committee minutes from the 3/1/2011 meeting.
Motion carried upon verbal voice vote. 4 ayes
5.) No correspondence or public input.
6.) Discussion/recommendation on:
a. Resolution petitioning the Secretary of Transportation for Airport Improvement Aid.
Moved by Maas seconded by Reed to recommend to Council approval of the Resolution petitioning the Secretary of Transportation for Airport Improvement Aid.
Motion carried upon verbal voice vote. 4 ayes

b. Moved by Young seconded by Berth to recommend to Council approval of the Agency Agreement and Federal Block Grant Owner Assurances.
Motion carried upon verbal voice vote. 4 ayes

c. Mommaerts the recommendation from BPW is to terminate Contract OC-10-E with United Construction Services for the South side sidewalk project; Mommaerts stated the company is out of business, the city received a Safe Routes to School Grant and we will take care of the remaining work ourselves; Berth questioned how much do we owe the contractor? Mommaerts stated we sent United a letter terminating OC-10-E and they never responded and we asked for lien waivers on work they did;
Moved by Reed seconded by Young to accept recommendation from BPW and recommend to Council to terminate the remainder of Contract OC-10-E with United Construction.
Motion carried upon verbal voice vote. 4 ayes

d. Mommaerts stated we need to schedule a public hearing for the special assessments for Cook Avenue curb & gutter from Charles Street to Evergreen Street; Young questioned if we are including plans for sidewalks; Mommaerts stated this is the recommendation from BPW;
Moved by Berth seconded by Young to accept recommendation from BPW and recommend to Council to schedule a special assessment hearing on Cook Avenue for the curb & gutter from Charles Street to Evergreen Street.
Motion carried upon verbal voice vote. 4 ayes

e. Moved by Reed seconded by Berth to accept recommendation from BPW and recommend to Council approval of awarding the contract for Crack Filling Corp. not to exceed $14,000.00 which was a budgeted item.
Motion carried upon verbal voice vote. 4 ayes

f. Moved by Reed seconded by Maas to accept recommendation from BPW and recommend to Council the purchase of a new John Deere riding mower from Power Sports for $11,100.00 with trade which was a budgeted item.
Motion carried upon verbal voice vote. 4 ayes

g. Moved by Young seconded by Berth to approve of the listing of accounts payables for $1,277,400.77; payroll for $113,583.19 and financial reports as presented and recommend approval of the same to Council.
Motion carried upon verbal voice vote. 4 ayes

7. Moved by Berth seconded by Reed to adjourn. M/C
Meeting adjourned at 5:15 p.m.



Minutes submitted by
Linda M. Belongia,
Administrator