Com of the Whole Mts 5/3/2011

Minutes of the Committee of the Whole meeting held on Tuesday, May 3rd, 2011 pursuant to notice duly given.

1. Mayor Fulton called the meeting to order at 6:00 p.m.
2. Roll call: Mayor Fulton, Ed Young, Roger Reed, John Wittkopf, Al Schreiber, Joe Stiloski, Marlene Zahn, Dick Doeren, Terri Berth, Joe Paluch, Jack Maas and Atty. Calvert. Also present: Robert J. Mommaerts, P.E. Director of Public Services, Jack Mlnarik, Ron Hayes and Linda Belongia Administrator and as recording secretary. Representatives from Peter’s Concrete and NE Asphalt also present.

3. Moved by Zahn seconded by Schreiber to approve of the agenda as presented.
Motion carried verbal voice vote. 10 ayes

4. Public Appearances and/or Correspondence: Belongia provided copies of the minutes from the previous meetings; League Letter;

5. Discussion/recommendation on:
a. Moved by Zahn seconded by Maas to accept recommendation from BPW and recommend to Council approval of closing off Park Lane and part of Spies Road for the Trail Busters for truck pulls 6/10/2011 from 3 p.m. to 12 a.m.
Motion carried upon verbal voice vote. 10 ayes

b. Moved by Wittkopf seconded by Reed to accept recommendation from BPW and recommend to Council approval of request from Lynn Stamsta to close Huron Avenue from Crivello’s parking lot to Pecor Street for the Bicycle Poker Run on 5/21/2011.

Zahn questioned time for this event? Belongia stated request is for 12:00 p.m. till 10:00 p.m. Schreiber asked for a little better job of policing…last year open coolers were being pulled; Mayor stated he discussed this with Chief Carper who stated they will tighten things up;

Motion carried upon verbal voice vote. 10 ayes

c. Moved by Wittkopf seconded by Schreiber to recommend approval of Preliminary Resolution regarding special assessments for Cook Avenue from Charles Street to Evergreen Road and scheduling the public hearing.

Discussion. Wittkopf questioned why Keystone isn’t assessed for a driveway opening? Mommaerts stated they should be assessed $1,100 for the driveway opening.

Motion carried upon verbal voice vote. 10 ayes

d. Discussion on recommendation from Finance to approve of purchase of a new utility vehicle for the Campground that $6,000 was budgeted for; motion included that a 2010 John Deere Gator for $4,900 if in good condition be purchased…that one has already been sold; Recommendation will be for a 2011 Gator for $5,970. Mayor stated recommendation from Finance includes that we must get clarification for the 5/10 Council meeting as to need for this vehicle from Park & Rec Director. Wittkopf stated the former campground manager had his own personnel cart;

Moved by Wittkopf seconded by Doeren to accept recommendation from Finance and recommend to Council that the campground purchase a 2011 John Deere Gator for $5,970 with clarification from Park & Rec Director as to the need for this vehicle.
Motion carried upon verbal voice vote. 10 ayes

e. Moved by Maas seconded by Doeren to accept recommendation from Finance and recommend to Council purchase of 5 trash cans for $3,185 and 2 benches for $1,638 for the Breakwater Park Marina with remaining contingency funds from the project.

Belongia stated a donation of $1,000 was received towards the benches. Maas stated with the donation plus the freight for shipping the total needed will be $4,016.

Motion carried upon electronically recorded vote. 8 ayes 2 no: Young & Stiloski

f. Moved by Doeren seconded by Maas to accept recommendation from Finance and recommend to Council award of Contract OC-11-A to Peters Concrete in the amount of $1,531,546.

Wittkopf questioned did motion include concrete or asphalt? Mommaerts stated bid was recommended with asphalt. Maas stated concrete will be put at the intersection of Cty Y & 41; Schreiber questioned stamped vs painted; Representative from Peters stated whatever the city can afford; Schreiber referenced the ones on Main Street can’t afford that; Mommaerts stated from the time the ones were put in on Main Street the cost has doubled; Schreiber stated that is more money that we want to spend; Mayor stated he concurs, but would ask that we move forward with the contract and make changes as we move through the project; Maas stated change orders can be addressed;
Motion carried upon electronically recorded vote. 10 ayes

g. Moved by Zahn seconded by Maas to accept recommendation from Finance and recommend to Council Resolution Exemption City of Oconto From County Library Tax.
Motion carried upon electronically recorded vote. 10 ayes

h. Moved by Schreiber seconded by Stiloski to accept recommendation from Finance and recommend to Council listing of accts payables for $419,088.30; payroll for $113,108.06 and financial reports as presented.
Motion carried upon electronically recorded vote. 10 ayes

i. Moved by Wittkopf seconded by Schreiber to accept recommendation from Wage & Personnel and recommend to Council that Jim Wolfe, Sr., be paid $.51 per mile for 70 miles retroactive to when he started for 2011.
Motion carried upon electronically recorded vote. 8 ayes 2 no: Young and Stiloski.

j. Moved by Maas seconded by Doeren to recommend Council approval of Oconto Youth Center, Inc for 2nd annual Family Fun Day on 6/4/2011 asking that the portion of Huron Avenue between Pecor Street and the Phillip Augustine residence at 112 Huron Avenue be closed to accommodate the activities from 8 a.m. to 3 p.m.
Motion carried upon electronically recorded vote. 10 ayes

k. Moved by Maas seconded by Wittkopf to recommend Council approval of the Oconto Elks lodge 887 closing off Park Street on Thursday, June 9th, 2011 from 3 p.m. to 12 a.m. without interfering with Hi Seas Marina for the tractor pull.
Motion carried upon electronically recorded vote. 10 ayes

l. Moved by Wittkopf seconded by Schreiber to recommend Council approval of a Temp Class B license for the Oconto Elks 6/9/2011 for the Oconto Elks Tractor pull.
Motion carried upon electronically recorded vote. 10 ayes

m. Moved by Wittkopf seconded by Schreiber to recommend Council approval of a Temp Class B license for the Oconto Trail Busters for 6/10/2011 for Harbor Road, City Docks for the Oconto Trail Buster Truck pull.
Motion carried upon electronically recorded vote. 10 ayes

n. Moved by Wittkopf seconded by Schreiber to recommend Council approve of the listing of annual 2011 Alcohol Beverage Licenses.
Schreiber questioned if all establishments will be inspected? Mayor stated he spoke with Ron Banach and they are just about done with the inspections.
Motion carried upon electronically recorded vote. 10 ayes

o. Moved by Wittkopf seconded by Reed to recommend to Council to accept resignation of Don Denor from the Board of Review.
Motion carried upon electronically recorded vote. 10 ayes

p. Moved by Wittkopf seconded by Doeren to recommend to Council to approval of the appointments by the Mayor of Terri Berth to the Board of Review and re-appointment of Steve Gering for the Police & Fire Commission.
Motion carried upon electronically recorded vote. 10 ayes

q. Regular Council meeting, Tuesday, May 10th, 2011 at 6:00 p.m.

6. Moved by Zahn seconded by Wittkopf to adjourn. M/C
Meeting adjourned at 6:20 p.m.


Minutes submitted by
Linda M. Belongia
Administrator