Finance Minutes 8/2/2011

Minutes of the Finance Committee meeting held on Tuesday, August 02, 2011 pursuant to notice duly given.

1. Meeting called to order at 5:00 p.m. by Chairperson Maas.
2. Roll call: Jack Maas, Roger Reed, Joe Paluch, Dick Doeren, and Ed Young. Also present Atty. Calvert and Linda Belongia Administrator and as recording secretary.
3. Moved by Doeren seconded by Reed to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes
4. No correspondence or public input.
5. Discussion/recommendation on:
a. Recommendation from BPW for Contract OC-11-A Business 41 regarding crosswalks; stick with concrete change order; Young stated he checked on this, called a couple of towns; Maas stated this is the recommendation referred by BPW;
Moved by Reed seconded by Paluch to recommend to Com of the Whole the decision of the BPW regarding Business 41 Cross Walks.
Motion carried upon verbal voice vote. 4 ayes 1 no – Young
b. Paluch state he checked with Bob Mommaerts and Dale Carper regarding establishing a 35 m.p.h. speed zone from end of curb and gutter (Belongia’s ditch) to Logtown Road and they have no problem with a 35 m.p.h. zone in this area;
Moved by Doeren seconded by Young to recommend to Com of the Whole with no recommendation.
Motion carried upon verbal voice vote 5 ayes
c. Moved by Doeren seconded by Reed to recommend to Com of the Whole to approve of the final pay request for Crack Filling Service Corp for 14,000# at $1.00/lb for total which was budgeted $14,000.00.
Motion carried upon verbal voice vote. 5 ayes
d. Discussion on bids for grass cutting. Five bids were received. Recommendation from BPW was for Messenger Lawn Care to include cutting and trimming for $20.00.
BPW should look at increasing grass cutting to $100.
Moved by Paluch seconded by Doeren to recommend to Com of the Whole bid received from Messenger Lawn care including cutting & trimming at $20.00 each.
Motion carried upon verbal voice vote. 4 ayes 1 no – Reed
e. Discussion on recommendation from BPW and OUC to hire John Walker full time and refer to Finance to find the funding for the hours and benefits. Maas stated he pulled this item for further discussion;
Moved by Reed seconded by Paluch to refer this to the budget process to see what can be budgeted for this position.
Maas stated this will be a permanent position, not just for one year, have to make sure the funds are there.
Motion carried upon verbal voice vote. 5 ayes
f. Moved by Reed seconded to recommend to Com of the Whole to accept bid from county to blacktop city park roads not to exceed budgeted amount.
Motion carried upon verbal voice vote. 5 ayes
g. Discussion on request from WisDOT to withdraw special assessments for city improvements on Cook Avenue in the amount of $3,274.05.
Moved by Paluch seconded by Doeren to refer to Council request from WisDOT for clarification on where this property is.

h. Moved by Young seconded by Doeren to recommend to Com of the Whole the listing of accts payables for $240,279.07; payroll for $197,862.19 and financial reports as presented.
Motion carried upon verbal voice vote. 5 ayes


6. Moved by Reed seconded by Paluch to adjourn. M/C
Meeting adjourned at 5:30 p.m.



Minutes submitted by
Linda M. Belongia,
Administrator