Finance Committee Minutes

Minutes of the Finance Committee meeting held on Tuesday, April 14th, 2009 pursuant to notice duly given.

1. Meeting called to order by Chairperson Maas at 5:30 p.m.
2. Roll call: Jack Maas, Dick Doeren, Joe Stiloski, Jim Lacourciere and Ed Young. Also present: Mayor Nerenhausen and Linda Belongia, Administrator and as recording secretary.
3. Moved by Doeren seconded by Lacourciere to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes
4. No correspondence or public input.
5. Discussion recommendation on:
a. Proposals for renovation of the Public Works bldg at 1616 Main Street and/or building new; Maas stated the information was just presented to the finance committee tonight…realize not time for members to review; Maas stated a week or so ago he and the Mayor and Administrator toured the public works building with Bob Mommaerts and Jeremy Wusterbarth…asked that estimates be gotten on renovating the present facilities or building new; options reviewed on memo from Mommaerts; Young questioned if remodeling could be done on the existing buildings…what about flood plain zoning; Mayor stated this is not in flood plain; Maas stated most feasible option is to pursue a Community Facilities Grant for 75% of the estimated costs of $1,000,000; if we do not receive grant, then request Mommaerts to get an estimate on putting on a rubber roof on the existing facility and also get the costs of upgrading the heating and electrical; Lacourciere also requested an estimate for putting on an aluminum roof; Maas recommended we pursue a CFG and building new; Young questioned what is the building design…how did we get an estimate of one million? Maas stated it is just an estimate to see what kind of dollars we’re looking at…if we get the grant, then we would have to go bid out for the new facility;
Moved by Doeren seconded by Lacourciere to recommend to Council to submit an application for a CFG for a new public works facility.
Motion carried upon verbal voice vote. 5 ayes
b. Belongia discussed insurance coverage for the City of Oconto;
Moved by Lacourciere seconded by Doeren to recommend to Council
Acceptance of proposal from EMC for all of the city’s insurance needs.
Motion carried upon verbal voice vote. 5 ayes
c. Moved by Doeren seconded by Young to recommend to Council to terminate our insurance coverage with the Local Government Property Insurance Fund.
Motion carried upon verbal voice vote. 5 ayes
d. Discussion on Electro Vote for council chambers; general verbal consensus in favor of getting more info on this; Young stated County has an old system…maybe looking at a new system; Stiloski stated disagreement with pursuing this…with the economy and proposed decrease in shared revenue, need to watch spending city funds;
Moved by Doeren seconded by Young to authorize Belongia to contact Electro Vote for references; maybe a community that has such a system that we could visit to see how it works and schedule a demo for the May Committee of the Whole meeting.
Motion carried upon verbal voice vote. 5 ayes
e. Moved by Doeren seconded by Lacourciere to recommend to Council approval of the listing of accounts payables for $1,081,574.04; payroll for $102,379.41 and the financial reports as presented.
Motion carried upon verbal voice vote. 5 ayes

6. Moved by Doeren seconded by Young to adjourn. M/C
Meeting adjourned at 6:00 p.m.

Minutes submitted by
Linda M. Belongia,
Administrator