Minutes - Com of the Whole

Minutes of the Com of the Whole meeting held on Tuesday, October 6th, 2009 at city hall pursuant to notice duly given.

1. Meeting called to order at 6:05 p.m.
2. Roll call: Mayor Nerenhausen, Ed Young, Lloyd Heier, John Wittkopf, Al Schreiber, Joe Stiloski, Marlene Zahn, Dick Doeren, Tom Fulton, Jim Stiloski, Jack Maas and Atty. Mraz. Linda Belongia Administrator and as recording secretary also present.
3. Moved by Doeren seconded by Schreiber to approve of the agenda as presented.
Motion carried upon verbal voice vote. 10 ayes
4. Public appearances/correspondence: Wittkopf questioned why the ad for the Director of Public Services job ad we are advertising is not in the League magazine; Belongia stated our time line missed their publication deadline; Maas stated he has had 27 people contact him, he did not solicit these people…of the 27 all but one was in favor of the type of business that was before us for the Kelly Pickle property…one was not…% for was significant; Atty. Mraz advised as this was not on the agenda the issue should not be discussed; Maas stated he felt this was correspondence;
5. Discussion/recommendation on:
a. No action on public works bldg; was tabled at finance meeting till November meeting.
b. Recommendation on proposal from Fence Link; Maas stated this was brought to finance at the last meeting, was over $4,000 and referred back to BPW, now has been reduced having some of our employees doing the work;
Moved by Maas seconded by Heier to accept recommendation from Finance and recommend to Council approval of the proposal from Fence Link for removing two existing double swing gates and reinstall new slide gates in the amount of $3,575 with said funds coming out of the recycling budget.
Alderperson Jim Stiloski questioned where are these gates? Mayor stated at the recycling center;
Motion carried upon electronically recorded vote.
8 ayes 2 no Joe Stiloski and Jim Stiloski
c. Action on shower door quote was pulled at finance and will come through the 2010 budget process.
d. Moved by Wittkopf seconded by Doeren to accept recommendation from Finance and recommend to Council approval of the listing of accounts payables for $274,386.45; payroll for $120,229.69 and financial reports as presented.
Motion carried upon electronically recorded vote. 10 ayes
e. Moved by Wittkopf seconded by Heier to accept recommendation from BPW and recommend to Council approval of the sidewalk criteria policy and procedure.
Motion carried upon electronically recorded vote. 10 ayes
f. Mayor stated the layout as recommended from BPW for Smith/Brazeau Avenue is a conceptual view, is not the final approval, will just allow for us to further develop plans for this area;
Discussion. Zahn asked for explanation on difference from Section 1 and 4; Atty. Mraz stated the text cover sheet attached explains the four views;
Mayor stated the final plan would come back to council for approval.
Moved by Doeren seconded by Fulton to accept recommendation from BPW and recommend to Council approval of the conceptual view of the layout for Smith/Brazeau Avenue.
Motion carried upon electronically recorded vote.
8 ayes 2 no: Young and Jim Stiloski
g. Mayor stated the 5-year capital improvement plan does not show Cook Avenue, which we will need to address to be done in 2010; Jim Stiloski questioned if this plan includes the work necessary for doing the utility work? Belongia stated yes the capital improvement plan is for BPW and Utility; Jim Stiloski stated it was a well thought out plan.
Moved by Maas seconded by Wittkopf to accept recommendation from BPW and recommend to Council the Capital Improvement Plan understanding that Cook Avenue needs to be addressed.
Motion carried upon electronically vote. 9 ayes 1 no Zahn

h. Mayor stated Garner Sowle has resigned from the Airport Commission and he is recommending that Earl Uhl be appointed to fulfill that term.
Moved by Wittkopf seconded by Doeren to recommend to Council to accept the resignation of Garner Sowle and appoint Earl Uhl to fulfill the unexpired term to the Airport Commission.
Motion carried upon electronically recorded vote. 10 ayes

i. Moved by Schreiber seconded by Heier to recommend Council approval of a Temp Class B license for the Elks for the Ribbon Cutting ceremony on 10/17/09.
Motion carried upon electronically recorded vote. 10 ayes

6. Tuesday, October 13th, 2009 at 6 p.m. next Regular Council meeting.
7. Moved by Heier seconded by Wittkopf to adjourn. M/C
Meeting adjourned at 6:20 p.m.

Minutes submitted by
Linda M. Belongia,
Administrator