Harbor Minutes

Minutes of the Harbor Commission meeting held on Thursday, March 4th, 2010 pursuant to notice duly given.

1. Meeting called to at 4:58 p.m. by Chairperson Hayes.
2. Roll call: Ken Hayes, Dick Doeren, John Mick and Willie Pries. Absent: Ellis Mercier. Also present: Mayor Nerenhausen, Kale Proksch, Bob Mommaerts, Cletus Beaudin and Linda Belongia Administrator.
3. Moved by Doeren seconded by Pries to approve of the agenda as presented.
Motion carried upon verbal voice vote. 4 ayes
4. Moved by Doeren seconded by Pries to approve of the minutes from the
2/3/2010 meeting as typed and place on file.
Motion carried upon verbal voice vote. 4 ayes
5. No public input.
6. No correspondence.
7. Discussion/possible recommendation/updates on the following:
a. Bob Mommaerts reviewed the proposed change order with costs broken out for McMullen & Pitz, dated 2/19/2010;

#2 Colored concrete - $23,125 would be nice, but need to wait and see if
we have any funds in the contingency are left over; table for now;

#3 Moved by Doeren seconded by Mick to go with two six foot wide piers.
Discussion. Cost is same for five or six foot widths.
Motion carried upon verbal voice vote. 4 ayes

#4 Eliminating the 2x treated wood skirting on all docks; per Allen Dock the skirting is an integral part of how the deck boards are fastened to allow
for expansion and contraction of the plastic deck boards; skirting as the
Harbor Commission requested cannot be eliminated;

#5 Moved by Mick seconded by Pries to approve of eliminating the channel between the ten new piers along the north side of the new
peninsula which will be a cost savings of $900.
Motion carried upon verbal voice vote. 4 ayes

#6 Moved by Doeren seconded by Pries to approve of city furnishing the fill to go in between the old and new wall.
Motion carried upon verbal voice vote. 4 ayes

Moved by Mick seconded by Pries to recommend the Change Order for McMullen & Pitz as presented.
Motion carried upon verbal voice vote. 4 ayes

b. Color of cap; Proksch stated his recommendation is to go with Polymer Blue as this matches the color of the doors on the new bathroom/shower
facility; Doeren stated he prefers a brighter shade of blue…provided
pictures of marina at Sheboygan; Pries agreed with Doeren; Mick stated a
toned down blue will look better against the brown of the steel; Hayes also
stated in favor of Polymer Blue and Mick’s comments; Pries stated before a color is selected, he referenced later on the agenda the roof quotes;
feels we should look at a metal roof on the harbor master bldg; had some
info and preliminary costs feels difference between metal roofs vs. shingles
will be approx $150; approx 20 colors to pick from for the metal roof;
should keep this in mind with selecting color for end cap;

Mommaerts will inform Dennis Steigenberger of the color selection.

c. Light posts; Mommaerts stated the old light posts had to be cut down; one of the foreman at the harbor site personally offered $20 a piece for the
poles as he’ll use them for fence posts on his farm; the light fixtures could
be mounted onto the existing light poles in the parking lot, which would
give double light in this area; revenue received from the posts, could be
used to help offset costs of putting up the double fixtures on the lights in
the parking lot;

Mommaerts given approval to scrap the old light posts at an estimated
$20 each.

d. Fishing tournament. Hayes stated a meeting was held with Atty. Mraz
regarding the city’s liability and exposure with the letter TFM productions
is requiring for the 9/12/2010 tournament; at last meeting, this tournament was reviewed by the Harbor Commission and we gave the go ahead; now
after meeting with Atty. Mraz there are some concerns; commission has
done nothing wrong, but as the commission we cannot bind the city;
Hayes stated concerns on what TFM are requiring, extra staffing; liability;
this is a legal agreement that has to be approved by the Council; the
Mayor will have this agreement on the Council agenda for next week; may
need to have additional insurance; concerns by Atty. Mraz referring to
ordinance; harbor commission is not authorized to enter into any
agreements; Doeren disagreed with Atty. Mraz…stated other communities
do this; Hayes reiterated that Atty. Mraz stated we have done nothing
wrong as the Harbor Commission, but we’ve gotten ahead of ourselves,
we are allowed per the city ordinance to promote the breakwater areas,
but cannot commit the city to anything; Pries questioned the Wal-mart
fishing tournament…insurance issue; Hayes stated we were not the
sponsor, which is why this one is different; Hayes stated we can promote;
Mick stated what are the ramifications on moving this forward? Mayor
stated this needs to be taken to council…we’ve had difficulty lately with
approval on spending money; Hayes stated on waiving fees, launching or
pavilion rental, those are set by ordinance, so only the council can waive
fees, harbor commission has no authority to do that;

Moved by Mick seconded by Pries to recommend to Council to approve of the 9/12/2010 first annual Oconto Walleye Classic tournament.
Motion carried upon verbal voice vote. 4 ayes

Hayes stated we need to stop promoting as a city function till events are run through the council;

Mick questioned Mayor on council approving this?

Mayor stated they may or may not approve because of the financial commitment from the city;

Hayes stated again, we as the Harbor Commission have no authority to sign or enter into agreements; Hayes mentioned a new website, Oconto Grapevine…he was on Wed evening, someone commented that the city of
Oconto is not going to have a good turnout for the 9/12/2010 tournament
as the National tournament is that same weekend in Escanaba, Michigan.

Doeren stated our tournament for 9/12/2010 is being promoted all over; had to order additional brochures;

Moved by Mick seconded by Doeren to recommend to Council approval of the 5/8/2010 Carp Catch & Release tournament.
Motion carried upon verbal voice vote. 4 ayes

e. Boat launching quotes; review of what Port-a-Pier submitted; table for next meeting and ask Proksch to get quote from Allen Dock;

f. Harbor Roof quotes; after information that was provided by Pries commission tabled this and requested Proksch contact who submitted a
quote for shingling the harbor master roof and have them provide a quote
for a metal roof; Have this on the next agenda;

8 & 9. Moved by Pries seconded by Mick to approve of the listing of accounts
payable for $102,912.87 and the financial reports as presented.
Motion carried upon verbal voice vote. 4 ayes

10. Next meeting, 3/31/2010 at 5 p.m.

11. Moved by Doeren seconded by Pries to adjourn. M/C
Meeting adjourned at 6:10 p.m.

Minutes submitted by
Ken Hayes, Chairperson