Finance Minutes 5/4/2010

Minutes of the Finance Committee meeting held on Tuesday, May 4th, 2010 at city hall pursuant to notice duly given.

1. Meeting called to order at 5 p.m. by Mayor Fulton.
2. Moved by Ed Young seconded by Roger Reed to nominate Jack Maas as chairperson of Finance.
Mayor called three times for any other nominations.
Moved by Young seconded by Reed to closed the nominations and cast a unanimous ballot for Jack Maas as chairperson.
3. Roll call: Jack Maas, Dick Doeren, Roger Reed, Ed Young and Pete Nelson. Also present: Mayor Fulton, Atty. Frank Calvert, John Wittkopf and Linda Belongia Administrator and as recording secretary.

Maas welcomed new members Pete Nelson and Roger Reed and Mayor Fulton.

4. Moved by Doeren seconded by Reed to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes

5. No correspondence or public input.

6. Discussion on setting date and time for future Finance meetings.
Maas stated there has been some discussion on changing the date of
when the meeting is held; Mayor stated we have issues that are tabled
because some committee members would like to have the minutes to
review; John Wittkopf stated to ask the com of the whole to vote on
recommendations that come from this finance meeting, isn’t fair, should
have the minutes to review the discussion held on issues; Young stated
all items on the com of the whole can be discussed and could ask for
further information…will be costly if we move to another night for this meeting; discussion on what night could the meeting be held on; Young suggested we continue as we have been, meeting before the com of the
whole, everything that is on tonight’s agenda, we have something in the
packet to review; Doeren agreed and asked that we monitor how many
times we have a problem with an issue;

Moved by Young seconded by Doeren to continue the meetings as we have been, before the committee of the whole meeting.
Motion carried upon verbal voice vote. 5 ayes

7. Discussion/recommendation on:
a. Tax Exempt properties, Cooperation Agreement with OKATO Manor
and request for PILOT. Maas stated tonight we will only deal with OKATO
Manor; have a recommendation from the Housing Authority Board to set
an assessed value for the manor at $700,000; received memo from Ron
Banach, Assessor that originally he set the value at the $1,509,000 based
on what the insured value of the manor is and the $400,000 is based on
the age, style and type of construction; Atty. Calvert questioned the report
showing only a $4 mill rate; Belongia stated the committee was looking at
that time of only charging for public safety and public works expenditures;
Moved by Young seconded by Reed to recommend to Com of the Whole
approval of the proposal from the Housing Authority and agree with an
assessed value of $700,000 for Okato Manor.
Motion carried upon verbal voice vote. 5 ayes

b. Moved by Doeren seconded by Young to recommend to Com of the Whole approval of the Resolution for Exemption from the County Library
Tax.
Motion carried upon verbal voice vote. 5 ayes

c. Discussion on 2010 Construction schedule as recommended by BPW;
Maas questioned having the jurisdictional transfer money on this report,
we will not get that until 2011; Belongia stated we will receive the JT
funds in July of this year; Maas stated those funds will be spent only by
council approval; Doeren agreed; Discussion. Belongia directed to pull
out what BPW will need and bring to the Council meeting; Young
questioned what is being done on Superior Avenue, we just did that street
a couple of years ago; Maas stated we need a breakdown of where the
funds will come from to cover the projects…can’t jump in and use the JT
funds; Atty. Calvert questioned the difference in project costs vs. financing sources;
Moved by Doeren seconded by Nelson to table the 2010 Construction schedule.
Motion carried upon verbal voice vote. 5 ayes

d. Moved by Doeren seconded by Reed to accept recommendation from
Harbor Commission and recommend to Com of the Whole to approve of
the change order increasing the size of the docks from 4’ to 6’ for a cost
of $7,000.
Motion carried upon verbal voice vote. 5 ayes

e. Discussion on recommendation from Harbor Commission to waive launch fees, shelter fees and permit fees for 5/23 and 9/12 fishing
tournaments. Maas stated this is something that has already been put into motion…in future this needs to come to finance before the fact, not
after.
Moved by Doeren seconded by Young to accept recommendation from
Harbor Commission and recommend to Com of the Whole to waive the
launch fees, shelter fees and permit fees for 5/23 and 9/12 fishing
tournaments.
Motion carried upon verbal voice vote. 5 ayes

f. Moved by Reed seconded by Young to accept recommendation from Utility Commission and recommend to Com of the Whole approval of the
proposal from Steigerwaldt Land Services regarding the Watermain River
Crossing and Sanitary Sewer Interceptor Project in the City of Oconto at a
cost of $5,000.00.
Motion carried upon verbal voice vote. 5 ayes

g. Discussion on recommendation from Utility Commission on change order for Terra Engineering & Const. Maas stated when doing our inlets
we found our laterals were leaking; Mayor stated we be plugging seven
laterals and grouting three.
Moved by Doeren seconded by Reed to accept recommendation from Utility Commission on contract change order for Terra Engineering &
Const regarding OC-09-E Sanitary Sewer Interceptor Lining for an
increase in the amt of $5,290.
Motion carried upon verbal voice vote. 5 ayes

h. Moved by Doeren seconded by Young to recommend to Com of the Whole the municipal agreement to purchase salt which is an annual
budgeted item.
Motion carried upon verbal voice vote. 5 ayes

i. Discussion on proposal from county to resurface city hall parking lot; Belongia stated this would be for the west side of the parking lot at a cost
of $24,986. Reed stated the parking lot behind the fire dept also should
be done;
Moved by Doeren seconded by Nelson to recommend to Com of the Whole to approve of proposal from county to resurface the city hall parking
lot on the west side for $24,986 and get another proposal for the parking
lot behind the fire dept.
Motion carried upon verbal voice vote. 5 ayes

j. Moved by Doeren seconded by Young to accept recommendation from Forestry Committee and recommend to Com of the Whole acceptance of
the bid from Bluestem Forestry Consulting, Inc in the amt of $4,942 for a
street and park tree inventory. Belongia stated we received a DNR
Forestry Grant to help fund this inventory.
Motion carried upon verbal voice vote. 5 ayes

k. Moved by Reed seconded by Doeren to approve and recommend to Com of the Whole the listing of accts payables for $1,010,837.98; payroll
for $105,786.62 and financial reports as presented.
Motion carried upon verbal voice vote. 5 ayes

l. Discussion on recommendation from BPW to seek proposals for bulk fuel delivery to our public works facility. Belongia stated Betty Wagner has
attended the Police & Fire Commission and BPW meetings requesting
that due to the hwy by-pass she has lost business…would like opportunity
to bid for city fuel needs; Maas stated we have made an investment to get
the tanks at our facility; Belongia stated the recommendation is for bulk
delivery to the Public Works facility; Reed stated it is now easier for the
ambulances to go to the PW facility for fuel; Belongia stated the request
for proposals is for any station in the City of Oconto for bulk delivery.
Moved by Young seconded by Nelson to accept recommendation from BPW and recommend to Com of the Whole to seek proposals for bulk fuel
to be delivered to the Public Works facility.
Motion carried upon verbal voice vote. 5 ayes

m. Moved by Doeren seconded by Young to accept recommendation from PW and recommend the same to Com of the Whole to award a contract to
Crack Filling Services in the amount of $14,000 which is a budgeted item.
Young questioned what areas are we doing? Mayor stated throughout the
city.
Motion carried upon verbal voice vote. 5 ayes

8. Moved by Reed seconded by Nelson to adjourn. M/C
Meeting adjourned at 5:47 p.m.


Minutes submitted by
Linda M. Belongia
Administrator