Finance Minutes 9/29/2010

Minutes of the Finance Committee meeting held on Wednesday, September 29th, 2010 pursuant to notice duly given.

1. Meeting called to order at 9:35 a.m. by Chairperson Maas
2. Roll call: Jack Maas, Dick Doeren, Ed Young, Roger Reed and Terri Berth. Also present: Mayor Fulton and Linda Belongia Administrator and as recording secretary.
3. Moved by Reed seconded by Doeren to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes
4. No correspondence/public appearances.
5. Maas stated per the memo from our Administrator we have over $300,000 we have to cut, even with 0% increased budgets from the departments; Levy limits are mandated by the State of Wisconsin, going over that amount will be a reduction in our state shared revenues;

Discussion on 2011 budget requests:
a. Public Works Dept: Robert J. Mommaerts, P.E., and Jeremy Wusterbarth
Public Works came in with 0% increase budget; Belongia stated we just received the certified amount of Connecting and Transportation Hwy aids for 2011, this is a reduction of $14,311.33, these funds are used for our street maintenance areas; Additional Reductions made to: Street machinery operation line item, equipment replacement reduced by $28,000; Sidewalk maintenance reduce contractual service line item by $28,000;

b. Fire/Ambulance Dept: Jack Mlnarik, Fire Chief and Gene Berth, PFC
Mlnarik updated Finance on letter from Sheriff’s dept regarding mandatory switch over; budget includes this expenses….quotes for review from BayCom;
Reduce full time Fire Dept overtime line item by $10,000; reduce part time Fire Dept salaries by $5,000;
Discussion on ambulance rates; Mlnarik and Belongia provided information from LifeQuest on recommended rates for the ambulance service; Our rates currently being charged are in the average according to survey provided by LifeQuest, except for our BLS rate for resident’s; we are at $450; average is $525;
Moved by Berth seconded by Doeren to authorize that LifeQuest be notified to increase the BLS rate for residents to $525.
Motion carried upon verbal voice vote. 5 ayes

Mlnarik stated based on YTD ambulance calls for 2010 would be an additional $45,000 in ambulance fees. Belongia will make that change on the revenue budget and also establish the ambulance account in Fund 101 and move the fee for LifeQuest of $32,500 and the mandatory medicare write-off amt estimated for 2011 to be $202,936 from the fire dept acct to the ambulance acct.

c. Police Dept: Dale Carper, Police Chief and Gene Berth, PFC; Discussion on replacement plan for squad cars; budget includes one squad; Police Dept gas/diesel line item reduced by $10,000; also Capital equipment line item reduced by $5,000;

d. Parks, Harbor, Forestry: Kale Proksch. Harbor Fund budget reduce by $208,500, discussion on looking at borrowing for the remaining capital improvements to complete the marina project; also reduce the Multi-modal acct by $90,000 which was to be used for the city portion of matching funds for the grant for development of the trail, will also look at packaging this with a borrowing; Increase the Parks capital equipment line item to $38,000; Reduce Holtwood Park capital equipment by $13,700; Reduce Recreation capital equipment line item by $20,000; Reduce Swimming Pool capital equipment line item by $26,500;

e. Library: Peggy Murphy dropped off budget requests, couldn’t stay due to finance meeting running a bit late and she was short staffed at the library; Jack Maas, member of the Library Board provided copies of the budget; After brief review of the expenses vs. revenues, the library budget for expenditures is $29,308 more than what is projected for revenues for 2011; Maas stated he thought the amount was $2500 and the discussion from the library finance meeting was to use the undesignated fund balance; Maas will call for another library finance meeting and bring back another budget.

f. Airport: Jerry Beekman and Steve Witt; brief discussion on use of the sand revenue funds for library improvements;

g. Tourism: Dick Doeren submitted a Tourism budget requesting $13,000 for 2011; proposed 2011 budget had $7,000; Belongia directed after discussion to increase amt to $13,000;

6. Next finance meeting, Friday, October 8, 2010 at 11:00 a.m.

7. Moved by Doeren seconded by Reed to adjourn. M/C
Meeting adjourned at 1:35 p.m.

Minutes submitted by
Linda M. Belongia,
Administrator