Finance Committee Minutes

Minutes of the Finance Committee meeting held on Tuesday, May 5th, 2009 at city hall pursuant to notice duly given.


1. Meeting called to order at 5:15 p.m. by Chairperson Maas.
2. Roll call: Jack Maas, Dick Doeren, Ed Young, Joe Stiloski and Tom Fulton. Mayor Nerenhausen and Linda Belongia, Administrator and as recording
secretary also present.
3. Moved by Stiloski seconded by Fulton to approve of the agenda as presented.
Motion carried upon verbal voice vote. 5 ayes

4. No correspondence or public input.

5. Discussion/recommendation on:
a. Recommendation from BPW on purchase of truck with budgeted funds; Maas stated the Jim Hansen, city mechanic spoke very highly of this truck;
will replace a 1985 that we will put out for bids; this truck will be more
economical.
Moved by Stiloski seconded by Doeren to recommend approval of the purchase of the truck with budgeted funds as requested.

Young stated we should see if the Airport could use the 1985 truck;
Mayor stated they airport commission just purchased a truck; Belongia instructed to notify the commissioners of this truck.

Motion carried upon verbal voice vote. 5 ayes

b. Recommendation from BPW and OUC on awarding the contract for OC-09-A to Peters Concrete. Michigan Ave is part of the capital
improvement program; Maas stated the money has been allocated for this
project;

Moved by Stiloski seconded by Fulton to recommend to Com of the Whole approval of awarding contract OC-09-A to Peters Concrete for
$181,884.90.

Young stated disapproval of sewer and water projects going out for bid, asked last year that before bids are let, the plans should be brought to the
Council for approval; burying manholes, should be bid both ways; waste of
time and materials to come back a year later and dig up the brand new
bituminous; stated he took a ride done Superior…which was done 2 or 3
yrs ago and any manhole…you can see exactly where the cut out was
made and patched…not in favor of doing it this way; Maas stated this
input should be given at the BPW level; Finance does the
funding…anyone having issues should take them to the committee; Mayor
stated he talked to Bob Mommaerts today and plans will be made
available to council before any bids are let and will be bid with manholes as an alternate; Maas questioned what do we as finance know about plans…grades maybe…referenced that the Mayor & Young may know;
Fulton stated he knows we’ve had this discussion before…we rely on
committee’s making the recommendations; Maas stated if you don’t trust
people we have…; Young stated School Street issue with the trees was
brought back after the bids were let and changed, and now we have a
beautifully Street…that recommendation was sent back to the
committee…stated he understands sewer and water plans, he used to
draw them up; Mayor stated he never seen the plans for this project till
tonight’s finance meeting…that will change effective immediately; Mayor
stated BPW never seen the plans….and we will have the engineer at the
meetings to explain the plans; Mayor stated he’s been to every BPW
meeting and never seen the plans; Doeren stated the committee probably
seen the bid specs; Stiloski commented is valuable having an engineer
on the finance committee.
Motion carried upon verbal voice vote. 5 ayes

c. Moved by Doeren seconded by Stiloski to recommend to Com of the Whole approval of the request from NEWCAP asking the city to support
submitting a pre-application for a CDBG small cities block grant for rehab,
homebuyer and some public facilities funding to assist city residents.
Motion carried upon verbal voice vote. 5 ayes

d. Moved by Stiloski seconded by Young to approve of recommendation
from the OUC and recommend to Com of the Whole approval of the final
payment to ETM Construction for the sludge thickener tank in the amt of
$4,316.40.
Motion carried upon verbal voice vote. 5 ayes

e. No action on Todd Rasmussen building.

f. Mayor stated we have 3 proposals for hydro seeding the former Kelly
Pickle property; will do ½ of the area that is already graded and maybe by
then Champion will complete the crushing and we can do the remainder of
the property; funding for this will come from the undesignated general fund.
Moved by Stiloski seconded by Fulton to recommend to Com of the Whole approval of the proposal from Senn landscaping for $5,500.00.
Motion carried upon verbal voice vote. 5 ayes

g. Moved by Stiloski seconded by Doeren to recommend to Com of the Whole the Resolution for Exemption from the County Library Tax.
Motion carried upon verbal voice vote. 5 ayes

h. Moved by Stiloski seconded by Doeren to recommend to Com of the Whole the listing of accts payables for $996,075.99; payroll for
$112,907.93 and financial reports.
Motion carried upon verbal voice vote. 5 ayes

6. Moved by Fulton seconded by Young to adjourn. M/C
Meeting adjourned at 5:35 p.m.

Minutes submitted by
Linda M. Belongia,
Administrator